Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      August 28, 2014

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Professional: Karen Kornher, RH2

Guests Present: Barb Harris

Commissioner Harris opened the meeting at 10:05 am and acknowledged a quorum existed

Commissioner Harris motioned to waive the reading of the minutes for Aug. 14, 2014; Commissioner Klasell seconded, passed and signed.

Public Comments: There were no public comments

Project Updates

Construction updates, Charlie:

• The plumbing for the new reservoir site has been installed. The site is ready for the concrete pour.
• The water main is installed from the pump house on Brown Road to the reservoir located above Lakeview Drive. They are doing the pressure and leak testing.
• The pump station roof has been fixed
• Mountain Park: The conduit has been installed. Waiting for the PUD to pull the wire.
• Homestead Pump house has the sheet rock installed, waiting for taping, texture and painting. It will then be ready for the electrical installation.
• The base for the radio tower has been poured.

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Two track road easement

Karen Kornher will provide the linear feet for each of the three properties where the pipe is installed so a compensation amount can be determined before the land owners are contacted.

Updates on the 2015 DWSRF loan process:

There are no updates. Once the application is prepared, it will be presented at the Sept. 11 meeting for approval.  The issue of converting the Districts LID to a ULID so revenue can be used to pay back the loans was discussed.

Commissioner Klasell moved to contact Cynthia Weed, attorney to get an estimate to do the conversion, Commissioner Harris seconded, passed.

Other Project Issues

The issue of using the LWWD radio tower to install the Wi Fi repeater. Karen Kornher felt that it is doable as long as it does not interfere with the District’s radio transmission.

Other Issues

LWWD operations and directives will be updated to include repairs of water lines and meters. Commissioner Harris will send the verbiage to Clerk Kinney to update the directives.

McChord connection: He wants to have his property surveyed before the meter location is determined.  He will let us know when this is done and whether he wants it connected this year or next.

There has not been anymore correspondence concerning the Franz Mayer connection.

There has been no feedback from the owners of the land that was sub-platted on Brown Road. Two of the three have picked up the letter.  They have until Oct. 1^st to respond.  If no response is received, they will automatically be included in the LID.

The District received a call from a gentleman requesting if there is water available to properties on Brown Road that he is considering sub-platting from an 8 acre parcel. More information needs to be obtained before the District can answer for sure.  Karen Kornher from RH2 said she would determine the number of max ERU’s that the district could support given the current design.

There were no operation updates from our operator.

Commissioner Harris moved to adjourn the meeting at 11:25 am, Commissioner Bohn seconded, meeting adjourned.

The next meeting will be held Sept. 11, 2014 at 10:00 am

                                                       Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                  August 14, 2014

                                                           at Station 9 Fire House

Commissioners Present: Bruce Harris, President; Bonnie Klasell, Secretary; Landis Bohn

Staff Present: Elaine Kinney, Charlie Cruickshank

Professional: Marc Marquis, attorney; Karen Klocke, DOH; Dan Bannier, RCAC

Guests: Barb Harris

Commissioner Harris called the meeting to order at 10 am and acknowledged a quorum

Commissioner Harris moved to waive the reading of the 7/24/14 minutes and sign as presented, Commissioner Bohn seconded, passed.

Public comments: No public comments

Phase 1 Project Issues

Construction Status updates:

• Charlie reported that the contractor dug the hole for the reservoir placement. At approximately 15 feet they found sandstone on the backside but on the lake site it was dirt down 6 more feet. That area will have to be filled in with gravel or CDF material.
• At the new pump house they are pouring the pad for the electrical panel
• At the Mountain park site, they set the framework to move the electrical panel
• Charlie also reported that the pump station on the upper Lakeview Drive was damaged when a tree was taken down. If the station is not going to be kept, it will not be repaired.

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Commissioner Klasell moved to keep the pump station, Commissioner Harris seconded, passed.

Property Owners Issues: The customers on the upper Lakeview drive impacted by the heavy equipment are concerned about the amount of damage. Charlie has been working with the contractor to repair the driveways. The work cannot be done until the construction is complete and the system has been pressure tested.

Two-Track Road Easement: There was discussion about the placement of the new pipeline and that it does not appear to be in the area of the Brown Road easement. Because of this, easements will have to be obtained by the affected home owners. The issue was tabled until we obtain more information from Karen Kornher.

Other Project Issues

DWSRF Funding 2015: Karen Klocke informed the Commissioners on the monies available. She cannot guarantee but she is very hopeful that the District will get the monies to complete the project. She indicated that the earlier we get the application in the better.

RH2 Amendment #8, Phase 2 work: Because Thomas, from RH2, has given his notice to leave when he finds other employment, RH2 wants permission to start some work on Phase 2. There was some discussion on the issue.

Commissioner Klasell moved to authorize RH2 to start Phase 2 work as long as they will not bill us until we have the new loan money available, Commissioner Harris seconded, passed.

Administrative

Financial

Commissioner Klasell discussed the reconciled Treasurer’s Report for July 2014; as of 8/6/14 our funds are $52,976.39 at the County; Imprest balance is $462.14.  Past due accounts over 90 days amount to $259.82

Commissioner Klasell moved to credit Landis Bohn $257.40 for account #Lot 5 as his parcels were merged into one parcel in February, 2014. Commissioner Harris seconded, Commissioner Bohn abstained. Motion passed.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,073.80.  Motion seconded by Commissioner Bohn, motion passed. Imprest expenses for last month were $46.96 for postage and office supplies.

Commissioner Klasell motioned to sign the Payroll voucher for July in the amount of $1,374.00. Motion seconded by Commissioner Harris, motion passed.  

Commissioner Klasell discussed the DWSRF budget status as of 7/31/14 and the remaining budget for Phase 1. We have spent $1,068,525.46 and have $1,258,609.54 remaining in the loan after A19 #31 is processed.

Commissioner Klasell moved to sign A19 #31 and supporting CPF warrant for $125,843.83, This included Pay Request #2 from Belsaas & Smith in the amount of $107,025.93. Commissioner Bohn seconded, motion passed.

CIAW insurance: Commissioner Klasell moved to sign Resolution 2014-8-14 agreeing to the changes to the bi-laws and inter-local agreement to the Cities Insurance Association of Washington (CIAW), Commissioner Harris seconded; motion passed.

System Issues:

McCord request for connection: WP does not have a spare vault and meter available. There was some discussion about whether to use a customer’s vault and meter that is no longer used. It was decided to use a new one. The issue was tabled until we can get a cost estimate for a new one. Commissioner Harris was to notify Mr. McCord in writing that work cannot begin until the district first receives his deposit of $1600.

Franz Mayer update: There has been no further communication from his lawyer. He is in the process of obtaining an easement to connect to the Brown Road pipeline. Work will not be done until the District has a filed easement in place.

Operations from Charlie: There was another float in the Brown Road Reservoir that failed. This is the second one so Charlie had Leavenworth Electric to a diagnosis to determine why they are failing. They determined that the float itself had a short. It has been replaced.

Commissioner Harris moved to adjourn the meeting at 12:40 pm, Commissioner Bohn seconded. Meeting adjourned.

The next meeting will be August 28, 2014 at 10 am at the District 9 Fire Station.