Lake Wenatchee Water District

Commissioner’s Virtual Meeting

Lake Wenatchee Water District

May 13, 2021

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond

Staff Present: Bonnie Klasell, Clerk/Bookkeeper, Charlie Cruickshank, System Operator

Guests Present: Barb Harris, Karen and Mike Hawkins, Mike (no last name)

Commissioner Guimond called the meeting to order at 11:00am

Commissioner Guimond motioned to waive the reading of the minutes for April 8, 2021 and accept as written, Commissioner Cook seconded, motion passed.

Public Comments: Commissioner Harris mentioned that the fire district will be implementing a process over the summer to deal with potential fires from downed power lines. This process will involve power shut downs that potentially could leave us without power for hours or days.

Operations

Generator: The generator was received on April 30^th. Charlie has built the structure/roof – all that is left to install is the roofing. Next step is to move generator to final location on pad and have electrical work done.

Commissioner Harris moved to submit bids for electrical work to electrical contractors on our small works roster (Leavenwoth Electric and First Choice Electric); Commissioner Cook seconded. Motion passed.

Commissioner Harris will call each of the contractors, email the requirements and ask for a response by May 27^th.

Other System updates from Charlie – no issues and no chlorine complaints. He has noticed digging in the area without being called by 811; Bonnie will contact Chelan Douglass UCC to verify we are on the 811 call list. Our annual dues were paid in January.

Administrative

Commissioner Replacement/Candidate Filing: Online filing opens on May 17^th thru May 21^st All three commissioner positions are open for election, and Commissioners Cook and Harris have indicated they would do not intent to run. Bonnie will email the link and information out on Friday, May 14^th to all customers, and also on May 20^th to remind everyone of the May 21^st closing date.

Annual Audit: Bonnie presented the annual audit forms to the commissioner for review. Commissioner Guimond motioned to submit them to the State Auditor’s Office; Commissioner Cook seconded. Motion passed.

Water Availability Certificates Issued – one issued for parcel 271718665110

Customer A/R issues: Customer #1150 seriously past due, non-responsive to phone call letters, emails and texts. Bookkeeper will keep trying to collect. Also, customer #1159 closing has been put on hold, so lien has not been satisfied yet.

Financial Reports – the Commissioners reviewed the April 2021 financial data as listed below.

Commissioner Guimond motioned to approve the April 2021 Financial Reports, Commissioner Cook seconded; motion passed.

Accounts Receivable 5/1/21: $7,796.00 is over 90 days past due, $1,012.30 is 60 days past due. All past due customers have been contacted.

Treasurers Report: as of 5/1/21: We have $96,303.77 at the county; $1000.00 in Imprest.
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LID #1:  5/1/21 balance is $ 581,225.49. LGIF interest was $40.57

Commissioner  Harris motioned to sign the O&M warrant in the amount of $2,595.56 and the CPF warrant for $18,501.22 (total $21,096.78); Commissioner Guimond seconded, motion passed.

Commissioner Cook motioned to sign the April payroll warrant for $512.00; Commissioner Harris seconded, motion passed.

Meeting is continued to May 27, 2021 at 7:00pm

Lake Wenatchee Water District

Commissioner’s Virtual Meeting

Lake Wenatchee Water District

Continued Meeting – May 27, 2021

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond

Staff Present: Bonnie Klasell, Clerk/Bookkeeper

Guests Present: Barb Harris, Helen Deems

Commissioner Guimond called the meeting to order at 7:00pm

Public Comments: None

Operations

Generator Electrical Bids: Only one was received, from First Choice Electric

Commissioner Harris moved to accept the bid from First Choice Electic ($3,101.84), Commissioner Guimond seconded; motion passed.

Bruce will sign the bid as accepted and return to First Choice Electric, and will work with Mike Brunelle at First Choice Electric with regards to timeframe for the work.

There is an issue with the generator location, apparently it is 3” too close to the electrical panel and will need to be moved. Bruce has asked Charlie to delay having the propane tank installed until the generator is in its final location.

Administrative

Jim Cook has announced his intention to resign, and Helen Deems has offered to fill his position. Bonnie will find out from Chelan County Elections office what the procedure is for Jim to officially resign and Helen to be appointed.

Meeting was adjourned at 7:20pm.

Next Meeting is June 10, 2021 at 11:00am

Lake Wenatchee Water District

April 8, 2021

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond (arrived at 11:30am)

Staff Present: Bonnie Klasell, Clerk/Bookkeeper, Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Harris called the meeting to order at 11:01am

Commissioner Harris motioned to waive the reading of the minutes for March 11, 2021 and accept as written, Commissioner Cook seconded, motion passed.

Public Comments: None received this month

Operations:

Generator: Commissioner Harris is still trying to get confirmation of a delivery date, he did contact Kohler directly and learned the current flow time until shipping is 16-17 weeks for the 38KW RCLB-QS9 model. In March, Power Systems West said delivery could possibly May or June, but wasn’t certain. Charlie contacted Mike Dickinson, and he said he would have no issues moving the generator in place. Charlie will look into metal roofing that matches what is on the combined facility and will get some swatches as we were unable to determine what brand of roofing that was installed in 2014. Charlie will work with Commissioner Cook on the design of the shed roof to determine what building materials will be needed.

SCADA upgrade: Clayton and Charlie are installing the software upgrade today.

Other System issues: Dept. of Health has notified us that we are due for another Sanitary Survey, Charlie will schedule that appointment. No other system issues at this time.

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Water Availability Forms Issued: Two issued: one for customer #1035 who needed it for county septic approval, the other for new construction on parcel 271718665100 which was approved at the 3/11/21 meeting.

Customer A/R issues: Customer #1150 seriously past due, non-responsive to phone call letters, emails and texts. Bookkeeper will keep trying to collect. Also, customer # 1159 is selling their property; the payoff amount for their lien ($2,989.85) has been given to the escrow company to be disbursed to us at closing on 4/30/21.

Financial Reports – the Commissioners reviewed the March 2021 financial data as listed below.

Commissioner Guimond motioned to approve the March 2021 Financial Reports, Commissioner Cook seconded; motion passed.

Accounts Receivable 4/1/21: $7,544.00 is over 90 days past due, $252.00 is 60 days past due. All past due customers have been contacted.

Treasurers Report: as of 4/1/21: We have $98,044.04 at the county; $1000.00 in Imprest.

LID #1:  4/1/21 balance is $ 554,364.11. One payment was received in February totaling $8,065.93; LGIF interest has not been recorded yet. Bills for 2021 payments will be mailed from County on May 1, 2121

Commissioner  Harris motioned to sign the O&M warrant in the amount of $2642.80; Commissioner Cook seconded, motion passed.

Commissioner Cook motioned to sign the March payroll warrant for $384.00; Commissioner Guimond seconded, motion passed.

2021 Annual Financial Report: Bookkeeper is working on assembling all required data to submit. Bookkeeper will email to all commissioners for review and approval at the May meeting. Report must be submitted by 5/30/21

Commissioner Guimond adjourned the meeting at 11:55pm

Next meeting is Thursday, May 13, 2021.