Lake Wenatchee Water District

February 11, 2016

Station 91

Commissioners Present:  Commissioner Bonnie Klasell, Commissioner – Bruce Harris

Staff Present:  Clerk – Elaine Kinney; Operator – Charlie Cruickshank

Professionals: Marc Marquis – Attorney

Guests Present:  Barb Harris

Commissioner Harris opened the meeting at 10:05 am and established a quorum.

Commissioner Harris motioned to waive the reading of the Jan. 28, 2016 regular meeting and the Jan 28, 2016 special meeting and LID #1 hearing minutes, Commissioner Klasell seconded, passed.

Public Comments:  There were not public comments.

LID Hearing

Marc Marquis reported that the time to file with the courts has passed.

Elaine, Clerk reported that the LWWD Assessment Roll and Resolution to adopt the roll were recorded and delivered to the Treasurer’s office. The Treasurer’s office had the LID assessment results published in the Wenatchee World for Feb. 5, 2016 and Feb 12, 2016.

Commissioner Klasell mailed the final assessment letters on Feb. 5, 2016

Treatment methods and techniques are different buy cialis without prescription for various disorder and causes. Here, we’re going to discuss some of the sildenafil prescription fertility issues and their treatments. The effect of Vailf tablets can last up to generic cialis pills 4-6 hours. Almost all men who dropped their lion-like quality for the cialis low price cursing erectile dysfunction will discover back their virility, power, strength and their enthusiasm of a lion to be on the bed ! Males are extremely sensitive to the problem when it was starting to affect their lives. The issue of repayment by the US Forest Service properties owners their share of the assessment was discussed. Commissioner Klasell motioned to send the four property lease holders a letter letting them know their assessment amount and informing them that they can pay it all up front by the end of April or annual payments of $576.00 which includes the 1% interest, Commissioner Harris seconded, passed.

Commissioner Klasell motioned to change the meeting schedule to one meeting a month which will be held the second Tuesday of each month, Commissioner Harris seconded. 

Administrative 

Commissioner Klasell motioned to appoint Commissioner Harris as President and accept Resolution 2016-02-11 A, Commissioner Harris seconded, passed 

Commissioner Harris motioned to appoint Commissioner Klasell as Secretary and accept Resolution 2016-02-11 B, Commissioner Klasell seconded, passed 

Commissioner Klasell discussed the reconciled Treasurer’s Report for January 2016; as of 1/31/16 our funds are $38,396.80 at the County. Imprest balance is $68.78.  A/R shows $149.34 over 60 days past due.

Commissioner Klasell moved to sign the O&M warrant in the amount of $5,452.07, Commissioner Harris seconded; motion passed.  Imprest expenditures were $168 postage, $44.88 LID hearing copies, $130.66 FUTA and 1099 filling fees, $16.95 for annual domain name renewal; $9.95 for iPage annual mailbox storage.

 Commissioner Klasell moved to sign Phase 2 A19 #14 for $12,868.005 and supporting CPF Warrant.  Commissioner Harris seconded, passed. 

Commissioner Klasell moved to sign the January payroll warrant for $1,847.00, Commissioner Harris seconded, motion passed. 

Operations 

Charlie reported that there were no operation issues at this time.

Commissioner Harris moved to adjourn the meeting at 12:30pm, motion passed.

The next meeting will be held on March 10, 2016 at 10:00 am at Fire Station #91

                                                    Lake Wenatchee Water District

January 14, 2016

                                                                      Station 91

Commissioners Present:  Bonnie Klasell,  Bruce Harris

Staff Present:  Operator – Charlie Cruickshank

Professionals: Marc Marquis – Attorney

Guests Present:  Barb Harris

Commissioner Harris called the meeting to order at 10:00 am and established a quorum.

Public Comments:  There were no public comments

Customer re Parcel 271718330650 – Customer did not attend meeting.

Note: Commissioner Ratley’s term ended 12/31/15 as he sold his home and no longer resides within the district boundaries.  The Commissioners would like to advise anyone interested in this position needs to contact our clerk.  We thank Mr. Ratley for his contribution to the water district during his appointed term.  

LID Hearing 

Notices were mailed to all customers in the LID on 1/13/16.  Marc discussed the feedback from Chelan County Treasurer regarding payment procedure and the LID Resolution if assessment roll is accepted at the 1/28/16 LID hearing.  Hearing agenda was discussed, and how best to handle continuation of hearing if needed.  Marc will research procedures.  Decision was made to have a meeting run-through at the next scheduled public meeting on January 28, 2016.

Administrative 

Commissioner Kklasell moved to sign RH2 amendment #11 in the amount of $106,195 due to overages incurred during the project that were outside the scope of the original contract; Commissioner Harris seconded, motion passed.

Commissioner Klasell discussed the reconciled Treasurer’s Report for December 2015; as of 12/31/15 our funds are $107,193.73 at the County. This includes retainage for POW as we did not receive their bond until yesterday. Imprest balance is $520.22.
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Commissioner Klasell moved to sign the O&M warrant in the amount of $3,747.57.  Commissioner Harris seconded; motion passed.  There were no Imprest expenditures

Commissioner Klasell moved to sign Phase 2 A19 #13 for $11,521.31.  Commissioner Harris seconded, passed. 

Commissioner Klasell moved to sign the CPF warrant in the amount of $11,521.31.  Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign the December payroll warrant for $966.00, Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign Resolution 2016-01-14 approving the 2016 Budget; Commission Harris seconded, motion passed. 

Commissioner Klasell advised that earthquake and flood coverage were added to our policy, effective 1/1/16 but we have not received an invoice for it yet.

 Operations 

Charlie reported that he noticed an anomaly with the Lake Wenatchee Well meter and believed that water from Homestead Well is being pushed up and filling the reservoir.  He will contact Ryan at RH2 as the he believes this could be a design issue or perhaps a SCADA issue that they will need to assist us with.

There is an old fire hydrant on North Shore Dr. that is no longer connected to the system and was not removed during construction.  We will need to address this in the spring. It should be removed.

On December 10th the Brown Road Well was turned off and the Homestead Well turned on and chlorinated with the levels recommended by RH2 to remove the sulphur odor.  After a week or so, the Brown Road Well was turned back on and water was coming up from underground.  As of that date, Brown Road Well was turned off and will remain off until we can repair in the spring or it is necessary for immediate use.

Customer Kulinski reported low water pressure; Charlie determined it is caused by sand in his system from the repair to his vault by POW in November.  POW has agreed to pay for half of the cost (not to exceed $250) for Mr. Kulinski’s plumber to do the work to remove the sand from his water system. Mr. Kulinski was notified by email that he was responsible for costs beyond the $250 to be reimbursed by POW to remove the sand or for any additional work.

Commissioner Harris adjourned the meeting at 12:45 pm

The next meeting will be held on Jan. 28, 2016 at 10:00 am at Fire Station #91
 

                                                    Lake Wenatchee Water District

Meeting Minutes

                                                               December 10, 2015

                                                                      Station 91

Commissioners Present:  President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris

Staff Present:  Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Professionals: Marc Marquis – Attorney, Karen Kornher-RH2

Guests Present:  Barb Harris

Commissioner Harris called the meeting to order at 10:05 am and established a quorum.

Commissioner Harris motioned to waive the reading of the Nov 12, 2015 minutes and approve as written, Commissioner Klasell seconded, passed. 

Public Comments:  There were no public comments

Project Status-Phase 1

Final archaeology report acceptance:  We are waiting for the as-built drawings to be completed so both can be sent to the DOH for acceptance.

Homestead Well:  Karen from RH2 reported that the TOC results are on the edge of being an issue.  RH2 recommends turning the Homestead well on, chlorinating with the dosage recommended by RH2 and see if the sulfur smell goes away.

Commissioner Harris motioned to turn the Homestead well on and the Brown Road well off and use the chlorination amounts recommended and if Charlie, our operator, notices a detrimental impact, he is authorized to turn the well back off.  Commissioner Klasell seconded. 

Project Status-Phase 2

Punch List:  The punch list is completed by POW. RH2 still has some reports to produce.

Charlie reported that the booster pumps in the well house ran dry and caused some damage.  There needs to be more programming done to eliminate this happening.

Project acceptance: Commissioner Klasell moved to accept RH2’s recommendation to accept the project completion for Phase 2, Commissioner Ratley seconded, passed. 

POW Bond rating:  Marc reported that the bond looks to be in order.

LID Closure: The figures for the final LID assessment were discussed and a final number reached.

Commissioner Klasell motioned to accept the LID total of $2,283,424.00, Commissioner Harris seconded, passed. 

Final meter charges:  The issue of adding the engineering costs to the meter cost was discussed.  Commissioner Ratley motioned that the appropriate engineering costs be added to the appropriate meter costs for those receiving a meter and a vault or just a meter, Commissioner Harris seconded, Commissioner Klasell voted no, passed. 

Commissioner Klasell motioned to accept Resolution 2015-12-10 to set the date of the LID assessment hearing to Jan. 28, 2016 at 7:00 pm, Commissioner Ratley seconded, passed. 

Marc presented the outline for the LID closeout meeting to the Commissioners.

The letter for the LID hearing will be approved at the continuation of this meeting on Jan. 7, 2016.

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Administrative

Commissioner Klasell motioned to add Flood and Earthquake coverage to our insurance policy, Commissioner Harris seconded, motion passed. 

Commissioner Klasell discussed the reconciled Treasurer’s Report for Nov 2015; as of 11/3015 our funds are $35,544.26 at the County. Imprest balance is $436.18.  We have no customers past due.

Commissioner Klasell moved to sign the O&M warrant in the amount of 4,117.74.  Commissioner Harris seconded; motion passed.  The Imprest expenditures in November were $15.85 for envelopes.

Commissioner Klasell moved to sign Phase 2 A19 #112 for $111,571,09.  This includes POW pay request #8 for $1548.00, Commissioner Harris seconded, passed. 

Commissioner Klasell moved to sign the CPF warrant #1 in the amount of $69,041.81.  Commissioner Harris seconded motion passed.  Commissioner Klasell moved to sign the CPF warrant #2 in the amount of $72,198.07 for POW retainage.  Commissioner Harris seconded motion passed. 

Commissioner Klasell moved to sign the November payroll warrant for $1,253.50, Commissioner Harris seconded, motion passed. 

Operations

Charlie reported that a culvert under the driveway of one of the properties above the combined pump house was too small to handle all the water runoff, running over the driveway down the road and flooding the pump house.  It was decided to contact the owner and report this.  In the meantime Charlie will put sand bags around the pump house.

Commissioner Harris continued the meeting until Jan 7th, 2016 at 10 am at the fire station.

Continued Meeting Minutes

Commissioner Harris called the continued meeting to order at 10:00 am and established a quorum.

Those present: Bonnie Klasell, Commissioner; Bruce Harris, Commissioner; Elaine Kinney, Clerk; Karen Kornher, RH2;  Marc Marquis, attorney; Charlie Cruickshank, Operater; Barb Harris, Guest

LID meeting Preparation

Marc Marquis presented the list of items on the LID meeting agenda.  The topics were discussed.  Marc and the Commissioners went over the items that should be included with the letter to all property owners in the final LID roll.

The final letter was discussed as to content.  The Commissioners offered suggestions. Commissioner Klasell moved to allow Marc to fine tune the letter incorporating the Commissioners suggestions, to submit the final letter to the Commissioners for final approval, Commissioner Harris seconded, passed.

The final LID total assessment amount was discussed. Commissioner Klasell moved to amend the final LID amount to $2,288,697.00 to include the error in accrued interest, Commissioner Harris seconded, passed.

Karen Kornher presented the exhibits to be used at the LID meeting.  The Commissioners agreed.

Dickinson Subdivided Properties: Commissioner Klasell reported that the County will not be issuing parcel numbers in time for the final LID closure due to the road issue.

Court Reporter: Marc presented to the Commissioners the estimated costs for having a court reporter present at the meeting. Commissioner Harris motioned to approve the use of a court reporter for the LID meeting, Commissioner Klasell seconded, passed. 

Operation Issues:

The Kalinski water pressure issue was discussed.  Karen will call POW and have them take care of the sand in the homeowners piping which occurred when there was a piping break  After this is accomplished, the PRV valve will be adjusted and the interior pressure tested.

Commissioner Harris adjourned the meeting at 12:45 pm

The next meeting will be held on Jan. 14, 2016 at 10:00 am at Fire Station #91

                                                    Lake Wenatchee Water District

                                                               Meeting Minutes

November 12, 2015

                                                                      Station 91

Commissioners Present:  :  President – Jim Ratley (Skype), Secretary – Bonnie Klasell,  Commissioner – Bruce Harris (Skype)

Staff Present:  Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Professionals: Marc Marquis-attorney, Karen Kornher-RH2

Guests Present:  Barb Harris

Commissioner Klasell moved to waive the reading of the minutes and accept as written, Commissioner Harris seconded, passed. 

Public comments:  Elaine reported that the yellow color of her hot tub water cleared after a day without filtering.

Project Status-Phase 2

Marie Mayer temporary connection:  After discussion, the Commissioners agreed to have Commissioner Harris email Mrs. Mayer giving her two options.  We will move the meter and vault at her expense to her old service line or she can install an above ground temporary line from her current service line to connect the new meter and water service.  She will be given until Sept. 1, 2016 to have her new service installed.  If the new service line is not installed, the existing meter and vault can be moved by LWWD at her expense.  Otherwise, she can remain without a water service connection until the next opportunity arises for her to have a new line dug through the new easement on Mr. Morisoli’s property.

Report transcribing for LID close out:  It was tabled until more cost estimates can be obtained.

Customer Update Letter:  After listening to suggestions by all the Commissioners and Karen from RH2, Bruce will make the changes, submit letter for approval.  It will be sent to all LID customers to let them know the status of the project.

LID map:  Suggestions were made to RH2 for some changes which, after completed, will be resent to the Commissioners.

Meter Assessment Strategy: The issue of whether to include the Engineering costs of the meter installation to all those receiving vaults/meters was discussed.  It was decided that the subject would be tabled until the next meeting when more solid dollar amounts will be provided.

Project 2 Acceptance:  The district is not ready to accept Phase 2.

Commissioner Klasell motioned to sign Amendment #10 for $20,818, for LID closure support, Commissioner Harris seconded, passed. 

Commissioner Klasell motioned to sign change order #8 for $11,825 plus tax for the extra fill of rock along the Lake Wenatchee Hwy, Commissioner Ratley seconded, passed. 
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Punch List Review:  Still waiting for the certified payroll from two sub-contractors and surveying issues.

The warranty issue of the SCAD programming was discussed.  Karen Kornher guaranteed that if further adjustments were needed, RH2 would to it for free.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for Oct 2015; as of 11/7/15 our funds are $41,338.78 at the County; Imprest balance is $194.49.  We have $397.80 past due 60 days, $78 past due 90 days. Clerk Kinney has contacted all past due customers.

Commissioner Klasell moved to sign the O&M warrant in the amount of 6,943.93.  Commissioner seconded; motion passed.  Commissioner Klasell motioned to sign O&M Warrant (2) for the annual insurance premium in the amount of $3,237.48 Commissioner Harris seconded; motion passed.  The Imprest expenditures in October was $305.51 for postage, supplies and Belsaas & Smith’s last payment.

Commissioner Klasell moved to sign Phase 1 A19 #39 for $56,894.66.  This includes Belsaas & Smith Pay Request #9 for $157.69 and their retainage of $56,045.89, Commissioner Harris seconded, motion passed. Commissioner Klasell moved to sign Phase 2 A19 #11 for $111,571.09.  This includes POW Pay Request #7 for $76,307.11, Commissioner Ratley seconded, motion passed. 

Commissioner Klasell moved to sign the CPF warrant in the amount of $112,262.17.  Commissioner Harris seconded motion passed. 

Commissioner Klasell moved to sign the Oct payroll warrant for $1,431.50, Commissioner Ratley seconded, motion passed. 

Operations

Well cavitation on the LWWU well:  It is currently producing 24 to 27 gals per minute.  Normally, it produces 35 gal per minute.  We are waiting to see if seasonal precipitation will remedy the cavitation issue.  Charlie feels that the Brown Road well is fine.

Review of Total Organic Carbons (TOC) water test for homestead well:  A filter system to filter out the TOC was discussed.  Karen needs to get more information before a decision can be made.   She should have more information by early next week.

Commissioner Klasell motioned to cancel the next meeting on November 26, Commissioner Ratley seconded, passed.

Commissioner Klasell adjourned the meeting at 12:50 pm.

The next meeting is December 10, 2015.

 Lake Wenatchee Water District

Commissioners Meeting

October 22, 2015

Station 91 Fire Station

Commissioners Present: President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris (Skype)

Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Professional: Marc Marquis-attorney, Karen Kornher-RH2

Guests Present: Barb Harris (Skype)

Commissioner Klasell opened the meeting at 10:00 am and established a quorum announcing those present.

Commissioner Klasell motioned to waive the reading of the Oct 8, 2015 minutes and accept as written, Commissioner Ratley seconded, passed.

Public Comments: There were no public comments.

Project Status-Phase 2
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Engineer Update: Sulfur issue-Karen Kornher reported that the initial bench testing has been done. It indicated that more chlorination needs to be done to help eliminate the sulfur smell. There is a possibility that there could be a high level of Total Organic Carbons (TOC) which may be using up the chlorine. Karen recommended testing for TOC. If high levels are present, the water can be filtered to eliminate the TOC as an alternative. More testing will be done by RH2.

Project issues-Clayton will be coming to the combined facility to do some work with the SCADA and provide additional training for Charlie.

Inspector Update: Charlie reported that he and Steve are inspecting all meters to make sure they are fully operational and to obtain the meter numbers for adding to the billing program.

Administrative

Commissioner Ratley is working on the application for water service within the service boundaries and the application for service outside the service boundaries. He will be sending additional sample applications for the Commissioner’s review.

RH2 Letter to the County: Karen Kornher prepared a letter of appreciation to the Chelan County Commissioners to be sent from the District. Commissioner Klasell motioned to send the letter written by RH2 on behalf of the LWWD District, Commissioner Ratley seconded, passed.

Operations

Reservoir levels vs. well levels (cavitation status) Charlie reported that the Brown Road well situation appeared to have been a temporary piping issue and at this time, is operating with no cavitation issues. The LWWU well is still pumping some air. Karen indicated that, if necessary, replacement of the pump would be more prudent than a VPD installation, which would be much more expensive.

Clerk Kinney will send an email and USPS mail to the 6 customers that have not connected their service lines to the meter. As of now, they have no water. They have all been notified previously.

Commissioner Klasell motioned to adjourn the meeting at 11:15 am, Commissioner Harris seconded; motion passed.

Next meeting Nov. 12, 2015 at 10 am, Station #91

                                                  Lake Wenatchee Water District

                                                              October 8, 2015

                                                                Station 91

Commissioners Present: President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris (Skype)

Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Guests Present: Barb Harris, Lan Bohn

Commissioner Klasell opened the meeting at 10:00 am

Commissioner Klasell motioned to waive the reading of the minutes for September 24, 2015 and accept as written, Commissioner Harris seconded, passed.

Public Comments: Mr. Bohn pointed out that the stop sign, that was moved into the Lakeview Drive cul-de-sac to help protect the meter boxes belonged to him and he wanted it moved back to its original postion. The Commissioners were not aware that it was his sign and not a Chelan County sign and agreed to move it back. The issue of protecting the meter boxes with another sign will be taken up with Chelan County.

Project Status-Phase 1

Completion Status: Commissioner Klasell motioned to accept RH2’s Recommendation of Acceptance to complete Phase 1, Commissioner Ratley seconded, passed.

Project Status – Phase 2

Byron Dickinson’s Meter Issues: Commissioner Klasell will contact Karen Dickinson to help with explaining the need for the meter to Byron Dickinson’s property and the need for the pipeline to be disconnected to Pechan and Johannessen properties. The meter connection will be changed by POW so water will flow through the meter instead of around it. The agreement between LWWD and Mr. Dickinson to serve his water right does not negate the requirement to report usage to the Dept. of Ecology.

Don West’s Meter issue: Charlie indicated that the water mains on North Shore Drive have been flushed. However, Mr. West’s meter has not been flushed.

Combined Facility Leak: Charlie reported that there was no damage to the electronics. He suggested that he would install shower curtains between the pumping system and the electronics to protect them from spray if any further leaks should occur. The Commissioners agreed.

Johannessen’s new service line: Charlie reported that nothing had been done as yet. He also pointed out that Jim Pechan should be also be notified that his new service line needs to be installed in order to receive LWWD water. In addition, Vasquez and Jackson have not been connected nor previously notified of the need to connect on Brown Rd. Clerk Kinney will send them all notifications.

Shilling erosion fabric: Charlie reported that he has not checked on it, but will soon. It’s removal and replacement is a PUD responsibility.

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Punch List: Charlie discussed the punch list.

Brown Road Board Letter and Karen Dickinson’s easement for dirt Brown Road: Commissioner Klasell motioned to have Marc Marquis send the Brown Road Water System Board the letter regarding potable water and the Easement/MOU to Karen Dickinson to sign, after suggested corrections have been made, Commissioner Ratley seconded, passed.

Administrative

Audit: Commissioner Klasell reported that she met with the auditor last Wed. to go over billing practices. She has not heard anything else.

New connection procedure: The issue was discussed and Commissioner Ratley agreed to do further research the subject.

Hydrant request: Charlie has been in contact with Mike Holder, from the insurance rating agency and Mike Payne, from the fire department. He will continue to talk to them regarding main sizes and locations. Both were informed that the hydrants were installed as flushing stations at the ends of the water main lines.

Commissioner Klasell discussed the reconciled Treasurer’s Report for Sept 2015; as of 10/7/15 our funds are $43,725.78 at the County; Imprest balance is $417.25. Commissioner Klasell transferred $2,000 from our O&M fund to our CPF to cover the 9/24 warrant. We have $171.30 past due 90 days. Clerk Kinney has contacted all past due customers.

Commissioner Klasell moved to sign the O&M warrant in the amount of $ 5,527.27. Commissioner Harris   seconded; motion passed. The Imprest expenditures in September were $101.70 for mileage.

Commissioner Klasell moved to sign Phase 1 A19 #38 for $14,158.17. This includes Belsaas & Smith Pay Request #8 for $12,338.98, Commissioner Ratley seconded, motion passed. Commissioner Klasell moved to sign Phase 2 A19 #10 for $146,721.63. This includes POW Pay Request #6 for $123,191.97, Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign the CPF warrant in the amount of $156,135.35. Commissioner Harris seconded; motion passed.

Commissioner Klasell moved to sign the Sept payroll warrant for $1,793.00, Commissioner Ratley seconded, motion passed.

Operations

Reservoir Levels and well situation: Charlie reported that the reservoirs are holding. The LWWU well is pumping 25 gals/min. instead of 35 gals/min. This is causing it to pump air into the system which could result in milky appearing water caused by the air bubbles. Charlie talked to Cleve Borth and he indicated that this has been an issue in the past.

Commissioner Klasell adjourned the meeting at 12:00 pm.

The next meeting is October 22, 2015 at 10 am.

                                                       Lake Wenatchee Water District

                                                             Commissioners Meeting

                                                                September 24, 2015

                                                              Station 91 Fire House

Commissioners Present:  President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris

Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Professional: Marc Marquis

Guests Present:  Barb Harris

Commissioner Harris opened the meeting at 10:00 am and established a quorum announcing those present.

Commissioner Harris motioned to waive the reading of the Sept 10, 2015 minutes and accept as written, Commissioner Klasell seconded, passed. 

Public Comments: Barb Harris stated that they have been having increased air bubbles in their water. Charlie reported that it may be due to the low water table in the wells causing excess air to enter the water.  He will do some testing and will compose a letter regarding water conservation to be sent to all customers.

Project Status-Phase 1

Phase 1 Loan Process: The District has received the last pay request from Balsaas & Smith. There will be a two month waiting period before we pay Balsaas & Smith the retainage. Then, Karen at RH2 will write a letter to DOH who has to accept and approved the construction results.  Before that happens we will have to have the archeology monitoring report so DOH can sign off section 106.  After those two steps are completed, the Department of Commerce will finalize the numbers and the loan will be closed and we cannot draw on it.  We are hoping this will be complete in December.  Our first payment on Phase 1 loan will be due in Oct, 2016.

The LID process for determining the final dollar amount was discussed.

Charlie reported that the system level meters are now reading correctly.

Project Status-Phase 2

Phase 2 punch list:  Charlie provided a punch list which was reviewed by all the Commissioners.  Charlie discussed each item on the list.

Archaeology dig status:  The archaeologist dug for three days and found no artifacts.  They concluded that it was ‘not a site’.
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North Shore Coliform sampling:  Charlie reported that there has been extended testing done on North Shore.  More testing will be required in October and that when testing is clean, the District can go back to a normal sampling schedule.

Commissioner Klasell motioned to sign CO7 for the Lakeview Drive driveway repairs for $4928.00, Commissioner Harris seconded, passed. 

Commissioner Klasell motioned to sign the CP warrant for the CSI and Audit expenses, Commissioner Harris seconded, passed. 

Ken Gregson (parcel # 271719210100): Mrs. Gregson contacted Commissioner Harris requesting to be included in our District.  Commissioner Harris instructed him to write a letter to the District to request service.  The letter has not been received to date.

Two Rivers Sand & Gravel office:  The main line was in the process of being extended west of Fir Drive towards the Two Rivers property.  POW was informed by someone at Two Rivers that they do not want a meter or service.  Commissioner Harris will contact DOH, to verify the current water service to the Two Rivers building to determine if connection would be required by DOH.

Brown Road Connection issue:  Charlie reported that all customers that needed to extend their service lines in order to be connected to the new main were in the process of doing so.

Commissioner Klasell motioned to have Marc Marquis write a letter to the Brown Road User Assoc. Board informing them that after the switch to the new main is done, their customers can no longer use the water they are currently using for potable water, Commissioner Harris seconded, passed. 

Dickinson Short Plat:  Karen Dickinson has received a preliminary approval from the County for the short plat. Commissioner Klasell motioned to have Marc prepare an easement for the Dickinson, etal and a letter of commitment, Commissioner Ratley seconded, passed.

Administrative

Audit Status:  Commissioner Klasell reported that they are done with the Financial and the Federal portion of the audit, but not the Accountability portion.  For the Federal we did not do the suspension and disbarment investigation before we entered into a contract with RH2.  Anyone that we pay more than twenty five thousand to, we have to do the suspension and disbarment verification.  Commissioner Klasell motioned to adjust our policy to match the corrective action plan as stated in OMB Circular A-133, Commissioner Harris seconded, passed.  The policy will be added to our directives.  For the Financial the expenditure for the capital portion were not broken out but lumped together and the debt was overstated in that it referenced the entire loan balance, not just the 12-month expended in 2014..

Commissioner Harris motioned to authorize Commissioner Klasell to take the BARS training, Commissioner Ratley seconded, Commissioner Klasell did not vote, passed. 

Operations

Maple Drive leak:  Charlie reported that it is still leaking.  He contacted Mike McCommas from Leavenworth Electric to repair it.  Clerk Kinney will contact them again to find out the status and inform them of the prevailing wage requirement, unless the owner does the work, and to also obtain proof of liability insurance.

Charlie also reported that there is a leak on the West end of Brown Road.  Mike Dickinson has been contacted to fix that leak.

Sulfide and Ammonia test for the Homestead well:  The results were received for the ammonia portion which was <0.7 parts per million.  Charlie will discuss with Clayton at RH2.

Commissioner Harris adjourned the meeting at 12:40 pm

Next meeting is Oct 08, 2015 at 10 am at Fire Station #91.

                                                  Lake Wenatchee Water District

                                                        Commissioners Meeting

                                                          September 10, 2015

                                                      At the home of Bruce Harris

Commissioners Present: President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris

Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Guests Present: Barb Harris, Mike Dickinson, Karen Dickinson

Commissioner Harris opened the meeting at 10 am, established a quorum and announced those present.

Commissioner Harris motioned to waive the reading of the August 27, 2015 minutes and accept as written, Commissioner Klasell seconded, passed.

Public Comments: No public comments

Project Status-Phase 2

Brown Road old pipeline: Commissioner Klasell (who is a member of the BRWUA) felt that it should remain with the District until spring when the District is sure everything with the new piping is working and everyone is on the new system. She indicated that no freeze protection is necessary.

Karen Dickinson’s new parcels: If the meters are placed on the new road (within her property) servicing the new parcels, it would require an engineering plan because the district would own the water main to service them. The other option was for the District will put the meters on the dirt Brown Road and the owners of the property run their own service lines to each parcel.

Archaeology Dig: They are digging and have not found anything. They plan on digging one more day, unless the find something.

Schedule for last three weeks in Sept.: Charlie will prepare a punch list instead for the remaining tasks.

Sulfide test: Charlie has not done anything further.

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Kropi’s second parcel: He would like a water connection. Commissioner Klasell motioned to resend Kropi’s opt-out for his second parcel (271614700050) and let him join the LID, Commissioner Harris seconded, passed. Commissioner Harris will get Steve Kropi’s signature on the necessary documents.

Brown Road irrigation issue: When Brown Road users are completely on the new system, the District will have Marc Marquis write the users a letter stating that LWWD will no longer be responsible for the old Brown Road system and it cannot be used as potable water. Once the reservoir has drained, there will be no water in the old lines.

Ryan Barr: His questions have been addressed. He does want a meter.

Seal coating of upper driveways: The Commissioners felt that the motion made at the last meeting gave RH2 the OK to complete the seal coating.

Administrative

Audit: One Commissioner will complete the in person exit interview at the auditor’s office and the other two Commissioners will conduct it by phone.

Commissioner Klasell discussed the reconciled Treasurer’s Report for August 2015; as of 9/11/15 our funds are $44,904.98 at the County; Imprest balance is $405.60. We have $430.54 worth of customer payments past due 60 days.

Commissioner Klasell moved to sign the O&M warrant in the amount of $ 2,417.96. Commissioner Harris seconded; motion passed. The Imprest expenditures in August were $70.00 for postage, $43.35 printer ink.

Commissioner Klasell moved to sign Phase 1 A19 #37 for $993.59 Phase 2 A19 #9 for $289,964.82 and corresponding CPF warrant for both, Commissioner Ratley seconded, motion passed. This includes POW Pay Request #5 for $266,787.54.

Commissioner Klasell moved to sign the August payroll warrant for $1,573.00, Commissioner Ratley seconded, motion passed.

Commissioner Klasell moved to sign the mileage for her trip to Wenatchee for the Audit, Commissioner Harris seconded, passed.

Operations

There were no additional operation issues at this time.

Commissioner Harris adjourned the meeting at 12:00 pm and announced that the next meeting is September 24, 2015 at 10 am.

                                                        Lake Wenatchee Water District

                                                            Commissioners Meeting

                                                                  Aug 27, 2015     

                                         at Commissioner Harris’ Home (due to fire activity)

Commissioners Present: President-Jim Ratley (via Skype), Secretary- Bonnie Klasell Commissioner-Bruce Harris 

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Mark Marquis-attorney, Karen Korhner, RH2

Guests Present: Barb Harris

Commissioner Harris called the meeting to order at 10:00 am, established a quorum and named all those present.

Commissioner Harris motioned to waive the reading of the Aug. 13, 2015 minutes and accept as written, Commissioner Klasell seconded, passed. 

Public Comments:  There were none.

Project Status, Phase 1

Punch List:  Karen reported that the meter company indicated that the meter must be grounded.  If this does not work, she suggests removing the more expensive meter and installing the meter that was specified in the plans which RH2 knows will work.  RH2 will contact Belsaas and Smith informing them that, if the project is not completed immediately, a letter will be sent informing them that their contract will be terminated and another company will be hired to complete the project.

Project Status, Phase 2

Indian artifact find:  It has been recommended by the archaeologist that additional digging be performed by our archaeologist.  This will be done by shovel probing.  An additional 80 hours will be required to complete this. Commissioner Klasell motioned to allow pay the 80 hours of labor for our archeologist to do the additional shovel probing which is required, Commissioner Harris seconded, passed. The DOH indicated that digging may be needed outside of the county right of way.  Commissioner Klasell will prepare ROE’s for the affected properties.  If permission is granted, the archeologist may dig on private property.  If not, they will not be able to dig any further than within the County right of way.

Commissioner Harris reported that shortly after the driveways were resealed, Landis Bohn removed the barrier and drove across the fresh sealant.

McCarthy Driveway Issues:  Charlie spent a great deal of time talking with Jean McCarthy about how her driveway was resurfaced.  She indicated that she is very dissatisfied with what was done.  Following much discussion, Commissioner Klasell motioned to send her a copy of RH2’s recommendation for resurfacing the affected driveways, the motion was NOT seconded, motion failed.
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Commissioner Ratley motioned to complete the crack sealing and seal coating on the remaining asphalt areas not done previously, Commissioner Harris seconded;  Karen Kornher noted that her recommendation does not support the action and could be construed as gifting.  . Based on updated information provided by Charlie, RH2 will send a second recommendation.  Commissioner Klasell voted no, motion passed.

Charlie will inform Jean McCarthy of the Commissioners’ decision, indicating that what was already completed will protect her driveway from any further harm and meets the District obligation.

Sulfur testing:  RH2 will review and report later

Erosion areas:  POW will replace any that were altered during construction.

Ryan Barr: The clerk will respond to his email.

Administrative

CIAW renewal:  Commissioner Klasell has been going over the renewal which requires estimates for new buildings and infrastructure.  Commissioner Harris will help with this process.

Commissioner Klasell motioned to approve and sign the warrant to pay $3477.75, for the July charges for the State auditor, Commissioner Ratley seconded, passed.

State Audit Status:  More or less complete.  Each Commissioner will have an exit interview.  Commissioner Klasell will meet in person with the auditor and obtain our documents.  The other two Commissioners may do it by phone or in person. If more than one commissioner attends in person, then we will have to advertise it as a public meeting and take minutes.

Operations

Charlie did not have any issues.

Commissioner Harris motioned to adjourn the meeting at 12:00 pm, Commissioner Klasell seconded, meeting adjourned. 

The next meeting will be on September 10, 2015 at 10:00 am at the fire station 91 unless fire activity prevents.

                                                       Lake Wenatchee Water District

                                                             Commissioners Meeting

                                                                     August 13, 2015     

                                                              at Station 91 Fire House

Commissioners Present:  President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris

Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Guests Present:  Barb Harris

Commissioner Harris opened the meeting at 10:00 am and established a quorum announcing those present.

Commissioner Harris motioned to waive the reading of the July 9, 2015 and July 23, 2015 minutes and accept as written, Commissioner Klasell seconded, passed.

Public Comments: No public comments

Project Status-Phase 1

Status on new GFC110s swapping out the NFC110’s: Charlie reported that they have been swapped out.  Currently, the unit in the combined facility is not receiving a signal from the LWWU pump station equipment.  Consequently, the final punch list is not complete.

Driveway repairs on Lakeview:  Still waiting for a change order from RH2.  No action was taken at the meeting.

Project Status-Phase 2

New Customer Notification:  A letter will be sent to the new customers around the first of September who now have meters and water and are not currently being billed.  The letter will inform them when they will start being billed the monthly charge of $39.00.

North Shore Service Line Status:  Charlie reported that all affected properties appear to be connected.  He will take another assessment.

Customers on North Shore with meters:  Charlie reported that, of the 5 customers, all current vaults can be used except for Kulinski.  His vault will need a meter re-setter as his meter is 3 feet down. It needs to be brought up to 18 inches.
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West meter:  Charlie reported that he has talked with Mr. West.  He has given him the time line for flushing, clean out, etc. and he good with it.  The flushing of the new main will probably be in about 2 weeks.

Hink Meter: Mr. Hink’s meter is in and the service line has been connected

Lester Addition meter locations:  Commissioner Harris reported that Mr. Jesse Bevans has suggested that his meter be moved from its current scheduled location to behind a large rock to save snow plow damage.  Charlie will talk to the contractor about this.

Locked meter vaults:  The subject was discussed and the Commissioners feel that the vaults should remain locked to avoid damage to the meters.  The tool to open the vault is easily available.  All customers should have a shutoff installed in their house if they don’t already have one.  The meter should not be used to shut off the water unless it is an emergency such as a leak in the service line.   In these cases, the District should be called to shut off the meter.

Shutoff  Valve on Brown Road:  Charlie suggested that the District install a 8” gate valve on the line existing the combined facility pump house  to facilitate shutoff isolation and for flushing capability.

Commissioner Harris moved to have a change order made to install a 8” gate valve by the Combined facility and to install a meter setter in the Kulinski meter vault, Commissioner Klasell seconded, passed.

Barb Harris brought up the filter issue at her house.  Charlie is going to do some turbidity testing in the near future.

Administrative

Audit:  Commissioner Klasell reviewed the recent state and federal auditor’s findings to date. A final report will be provided to LWWD. The auditor engagement letter was signed by Commissioners Klasell and Commissioner Harris.

Commissioner Klasell discussed the reconciled Treasurer’s Report for July 2015; as of 8/1/15 our funds are $51,124.28 at the County; Imprest balance is $469.95.  We have 3 customers past due 90 days, which amounts to $214.22.  Elaine has sent emails in the past but will follow it up with a letter.  The letter will let them know that if payment is not received by Sept. 15, 20156, their water will be shut off.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,559.73.  Commissioner Harris seconded; motion passed.  The Imprest expenditures in July were $49.00 for postage.

Commissioner Klasell moved to sign Phase 2 A19 #8 for $336,009.90 and corresponding CPF warrant for Phase 2, Commissioner Ratley seconded, motion passed.  This includes POW Pay Request #4 for $298,061.20.

Commissioner Klasell moved to sign the July payroll warrant for $1,789.00, Commissioner Harris seconded, motion passed.

Operations

Next meeting is August 27, 2015 at 10 am at Fire Station #91