Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      March 12, 2015  

                                                at Station 9 Fire House

Commissioners Present: President-Jim Ratley, (via Skype) Secretary- Bonnie Klasell Commissioner-Bruce Harris (via Skype)

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Marc Marquis-attorney

Guests Present: Barb Harris (via Skype), Landis Bohn

Commissioner Klasell called the meeting to order at 10:02 am, announced those present and established a quorum.

Commissioner Klasell waived the reading of the 2/26/15minutes and to accept as written, Commissioner Harris seconded, motion passed.

Public Comments: No comments

Project Status-Phase 1

Mr. Tice Easement: The revised easement was read. Commissioner Klasell moved to accept the revised easement, as written, to be sent to Mr. Tice, Commissioner Ratley seconded, passed.

The Commissioners went into an executive session IAW RCW 42.30.110 (i) at 10:15 am announcing that it would end in 30 minutes.

The regular meeting reconvened at 10:45 followed by a 5 minute break.

Mr. Hashim:

Commissioner Ratley moved to have the District’s attorney draft a response offering Mr. Hashim one additional meter, for a total of three, and specify that the meter location must be clarified, motion failed.

Commissioner Harris moved to have the District’s attorney draft a response offering Mr. Hashim two additional meters, for a total of four, and the location must be in the public right-of-way on the western boundary of the Hashim property, Commissioner Klasell seconded, Commissioner Ratley voted no, motion passed.

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Dickinson, et al, Easement: Commissioner Klasell moved to have the District’s attorney prepare an easement for Dickinson, et al, and Donaldson to run a water pipe connecting the Brown Road system, Commissioner Ratley seconded, motion passed.

Meter staking on North Shore:  The Commissioners discussed the staking and felt that Charlie should be the point person and most involved. Commissioner Ratley will prepare a letter to be sent to all customers on North Shore Drive about the meter staking.

ROEs:  All signed ROEs for Lakeview Drive properties have been received.  Mr. Bohn’s had an addendum that the commissioners will need to review.

Our operator reported on the tree removal.  POW, the Phase 2 contractor, recommended moving the water line, along Northshore Drive from approx. Sta 25+00 to 32+50 from the shoulder, to inside the pavement area.  This would save project money and would not require as many trees being removed.

Commissioner Klasell moved to accept POW’s recommendation to move the pipe line, Commissioner Ratley seconded, motion passed.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for February 2015; as of 3/1/15 our funds are $56,327.09 at the County; Imprest balance is $441.20.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,783.95.  Commissioner Ratley seconded, motion passed. Imprest expenditures in February were $117.00 for postage and mileage was $28.75.

Commissioner Klasell motioned to sign the Payroll voucher for February in the amount of $1,364.00; Commissioner Ratley seconded, motion passed.

Commissioner Klasell moved to sign A19 #3 for $48,221.75 and corresponding CPF warrant for Phase 2; Commissioner Harris seconded, motion passed. There was no pay request from Belsaas and Smith, therefore there was no A19 for Phase 1 to approve.

Operations

The leak on North Shore has not been repaired.

Homestead well:  The well is turned off until Clayton and Charlie can adjust the chlorine output to compensate for the increased sulfur in the well which will be accomplished by summer when there is more water usage.

Commissioner Klasell moved to adjourn the meeting at 12:05.

The next meeting will be held March 26, 2015 at 10:00 am at the District 9 Fire Station.

                                       Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Feb. 26, 2015

                                               at Station 9 Fire House

Commissioners Present: President-Jim Ratley, (via Skype) Secretary- Bonnie Klasell Commissioner-Bruce Harris (via Skype)

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Marc Marquis -attorney

Guests Present: Barb Harris (via Skype), David Tice, Landis Bohn

Commissioner Klasell opened the meeting at 10:04 am and established a quorum.

Commissioner Klasell motioned to waive the reading of the 2/12/15 minutes and accept as written, Commissioner Harris seconded, passed.

Public comments: Landis Bohn asked about the placement of his meter before he signs the ROE. The map was provided for his review.

David Tice brought up the issue of the sulfur smell in his water. Charlie acknowledged that he was made aware of this a week ago. He and the engineers are working on the issue and will continue until it is resolved.

Project status – Phase 1

Tice Easement and Septic System: Commissioner Klasell assured Mr. Tice that a permit was not required by the County for the repair of his damaged drain field. The issue of the sleeved line which runs above the Districts water line was addressed. In the spring the septic drain line will have to be sleeved to satisfy the DOH requirements. It was recommended that the line be hand dug to avoid bringing in heavy equipment. Mr. Tice will make his changes to the easement document and submit to the commissioners for approval.

You can buy Kamagra 100mg online from Kamagrapillrx.com is you don’t have sildenafil discount to go general pharmacy store, which saves time and money and also maintains your confidentiality. Erectile dysfunction or purchase generic levitra ED is basically the insufficient erection of the penis during sexual performance. Now, we get a lot of names of the medicine is different, not the chemical ingredient.In time of delivery of product, you have to check the package of discover this website order levitra online. discount viagra http://valsonindia.com/?lang=it This particular number is used by healthcare professionals for assessing so as to what weight category a patient fits into. Hashim Agreement: Marc reported that he heard from Mr. Hashim’s lawyer indicating that he was not satisfied by the District’ response and is prepared to file a suit. The issue will be discussed at a later date.

Project Status – Phase 2

Subdivision of the Dickinson newly acquired property in Whispering Pines: Marc Marquis presented three options to the Commissioners. The District will communicate options with the new owners of the property.

Change order #1: Commissioner Klasell moved to have the commissioners authorize her to sign change order #1 for payment for BST track patching over 3500 sq. ft. which will increase the bid to $1,599.600.00, Commissioner Ratley seconded, passed.

Commissioner Ratley moved to accept have RH2 prepare change order # 2 to move the water line to the county right of way off of the Baker property, Commissioner Klasell seconded, passed.

Pre-Construction Meeting: The concerns and questions were discussed. Commissioner Klasell moved to instruct Karen Kornher to issue the notice to proceed to ROW after the Davis Bacon information has been received, Commissioner Ratley seconded, passed.

Administrative

Commissioner Klasell moved to approve Resolution 2015-2-26 authorizing Amendment 9 to the contract with RH2 Engineering Inc. for the System Consolidation Project.

The Commissioners will start working on the Administration and Operating Procedures to address certain issues. The Procedures are due for review in May.

Operations

Charlie reported that the leak on North Shore Drive has not gotten any worse. He has contacted Dickinson Construction to fix the leak. Charlie will make sure that he is informed when the work is scheduled, to allow time for customer notification of a water shut off.

Because the work in Phase 2 needs constant monitoring and inspection, Charlie requested a $50.00 hourly wage for the monitoring of the Phase 2 work to cover the need for his company to hire an additional inspector. Commissioner Klasell moved to pay Charlie Cruickshank $50.00/hr for Phase 2 Inspection, Commissioner Ratley seconded, passed.

Commissioner Klasell adjourned the meeting at 11:56 am and announced that the next meeting will be March 12, 2015 at 10 am.

                                                Lake Wenatchee Water District

                                                        Commissioners Meeting

                                                             February 12, 2015

                                                          Station 9 Fire House

Commissioners Present: Jim Ratley-President (via Skype), Bonnie Klasell-Secretary, Bruce Harris (via Skype)

Staff Present: Elaine Kinney-Clerk, Charlie Cruickshank-Operator

Guests Present: Barb Harris (via Skype), Karen Dickinson, Mike Dickinson, Cleve Borth

Commissioner Klasell established a quorum and announced those present.

Commissioner Klasell motioned to waive the reading of the 1/22/15 meeting minutes and accept as written, Commissioner Harris seconded, passed.

Public Comment: Karen and Mike Dickinson completed the purchase of a piece of property in Whispering Pines.   They are planning on sub platting the property. They inquired how they can secure water for 4 additional parcels. The Commissioners will find out the answer but suggested that they start the sub platting process. They also brought up the issue of the right of way (ROW) for the dirt road that had been unresolved in the past. They plan to have their property surveyed to find out where the property boundaries are located.

Project Status-Phase 1

Charlie Cruickshank reported on the completion of the punch list for Phase 1. There is still work to be done on the Mountain Park pump house.

Tice Easement: The issue was discussed and more information needs to be obtained before his issues can be completely addressed.

Hashim response: Commissioner Klasell motioned to send the letter to Mr. Hashim as presented, with our proposed amendment to the agreement and two (2) water availability certificates; Commissioner Ratley seconded, motion passed.

Silt fence removal: The Commissioners agreed to include this in Phase 2.
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Project Status-Phase 2

Commissioner Ratley motioned to accept and sign Resolution 2015-2-12A awarding the Phase 2 construction contract to POW, Commissioner Klasell seconded, motion passed.

Commissioner Klasell motioned to accept and sign Resolution 2015-2-12B, accepting the contract from FDMC for the archeology monitoring, Commissioner Harris seconded, motion passed.

Commissioner Klasell motioned to sign Amendment #9 from RH2 in the amount of $28,196.00 for Phase 2 design work, Commissioner Ratley seconded, motion passed.

Baker Easement: The recent correspondence from Ms. Baker regarding a easement on her property was discussed. Commissioner Klasell motioned to table a decision until the next meeting, Commissioner Harris seconded, motion passed.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for January 2015; as of 1/31/15 our funds are $58,931.74 at the County; Imprest balance is $184.73. A/R 60 days past due is $163.80

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,714.34. Commissioner Harris seconded, motion passed.

Imprest expenditures in January were $136.93 mileage, $7.58 supplies, $95.57 FUTA, $105 USFS permit, $53.04 Cascade Analytical.

Commissioner Klasell motioned to sign the Payroll voucher for January in the amount of $1,524.00. Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign A19 #2 for $7,728.04 and supporting CPF warrants.. There was no pay request from Belsaas & Smith. Commissioner Ratley seconded, motion passed.

Operations

Water Testing: Charlie Cruickshank submitted two Options for testing the water from the existing Brown Road well and new Homestead well. This was required by the Department of Health as a result of the physical infrastructure redesign and the new well. After discussion, Commissioner Klasell motioned to adopt Option #1, Commissioner Harris seconded, motion passed.

Charlie reported that the leak on North Shore is getting worse and informed the Commissioners that he will have it repaired. The Commissioners agreed.

Commissioner Klasell adjourned the meeting at 11:52 am and announced that the next meeting will by Feb. 26, 2015 at 10:00 am.

                                       Lake Wenatchee Water District

                                               Commissioners Meeting

                                                         Jan 22, 2015

                                            Held at Station 9 Fire House

Commissioners Present: President-Jim Ratley (via Skype), Secretary- Bonnie Klasell Commissioner Bruce Harris

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Barb Harris, David Tice, Landis Bohn

Commissioner Harris opened the meeting at 10:00 am and acknowledged a quorum existed.

Commissioner Harris motioned to waive the reading of the minutes for Jan. 8, 2015; Commissioner Klasell seconded, approved and signed.

Public Comments: Landis Bohn inquired about the status of spending for Phase 2. Commissioner Klasell informed him that we were about 5-6% under our contract amount.

David Tice had some questions about the easement for the pipe installed on his property. The Commissioners felt that they were not the best person to answer. They will inquire and report back to him. Mr. Tice is concerned about the easement wording regarding the septic field impact. He will revise and return to the District attorney.

Project Status-Phase 1

Charlie Cruickshank reported that most of the work has been completed but the electrical work is not complete.

Project Issues
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Right of Entry: Commissioner Harris motioned to send out the ROE agreement with meter location maps and cover letters to the 5 Lakeview Drive customers impacted, along with the project update letter and tree removal maps, Commissioner Ratley seconded, passed.

Commissioner Harris motioned to send the Project update letter along with the tree removal maps, Commissioner Klasell seconded, passed.

Hashim response: After discussion, Commissioner Klasell motioned to compose a letter to Mr. Hashim informing him of the commissioners’ decision regarding his agreement extension Commissioner Harris seconded, passed.

Commissioner Harris will compose the letter for approval at the next meeting.

Baker Easement: Marc Marquis received the acknowledgement that Ms. Baker received the Easement letter. Commissioner Ratley will compose a note to be sent to her via email as a reminder. Clerk Kinney will email.

Liquidated Damages: The amount of damage resulting from the delay in completion was discussed.

Commissioner Klasell motioned to pursue liquidated damages from Belsaas and Smith for the actual costs incurred after the project has been completed, Commissioner Ratley seconded, passed.

Administrative

The Commissioners agreed that Commissioner Ratley will prepare the meeting agendas.

Commissioner Harris adjourned the meeting at 12:00 pm and announced that the next meeting is Feb. 12, 2015 at 10 am.

                                       Lake Wenatchee Water District

                                               Commissioners Meeting

                                                     Jan 8, 2015

                                               Station 9 Fire House

Commissioners Present: President Bruce Harris, Secretary Bonnie Klasell, Commissioner Jim Ratley (via Skype)

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Professional: Marc Marquis, attorney

Guests Present: Barb Harris, Landis Bohn

Commissioner Harris opened the meeting at 10:05 am and acknowledged a quorum existed.

Commissioner Harris moved to waive the reading of the minutes for Dec. 11, 2014. Commissioner Klasell seconded, approved and signed.

There were no public comments.

Executive Session

Commissioner Harris announced that the Commissioners were going to hold an executive session for approximately 30 minutes and asked all guests to leave and return in 30 minutes. Marc confirmed the rules for holding an executive session.

End of Executive Session

Commissioner Harris reconvened the regular meeting at 10:40 am.

Hashim agreement: The matter was tabled until the next meeting until Marc Marquis could discuss changes in the new agreement extension with Mr. Hashim’s lawyer.

Tice easement letter: Commissioner Harris motioned to have Marc send a letter accepting the easement terms, and informing Mr. Tice that he will receive the payment when the easement has been recorded, Commissioner Klasell seconded, Commissioner Ratley abstained, motion passed.

Project Status (Phase 1)

Charlie Cruikshank reported that progress has been made but there is still some electrical work that needs to be completed at the Mountain Park facility.

RH2 Decisions Requests

Commissioner Klasell motioned to accept the bid document prepared by RH2 along with any amendments, Commissioner Harris seconded, passed.

Commissioner Harris motioned to accept the $4000.00 negotiated credit from Balsaas and Smith for the asphalt crack sealing and paving that was not completed due to the weather, Commissioner Ratley seconded, passed.

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Reservoir access road: RH2 indicated that the road was not graded properly. The Commissioners agreed that they are satisfied with the grading to the access road with no further work or grading credit necessary.

Commissioner Harris motioned to authorize Commissioner Klasell to sign any further change orders for Phase 1 completion, Commissioner Ratley seconded, passed.

RFA Grant: Commissioner Klasell will let RH2 know that the District is not in a position to fund the total cost of a new project that the grant would require, until the current Phase 2 is complete.

 Commissioner Klasell motioned to accept RH2’s recommendation to hire the archeology firm FDMC for Phase 2 monitoring, Commissioner Ratley seconded, motion passed.

Other Project Issues

Commissioner Harris attended the Chelan Public Works meeting on Dec. 18, 2014. RH2 asked for the meeting in order to avoid any miscommunication on the requirements surrounding Phase 2. RH2 provided the meeting minute’s which contained a summary of the negotiated items and modified procedures to be used during the construction.

A project update letter draft has been written for 2015. The Commissioners will review and approve the draft at the Jan 22 meeting. The Phase 2 tree removal map will be attached.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for December 2014; as of 1/7/15 our funds are $56,511.26 at the County; Imprest balance is $469.33.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,007.16. Commissioner Harris seconded, motion passed.

Imprest expenditures in December were $38.25 for postage. Mileage for $138.93 will be paid in January.

Commissioner Klasell motioned to sign the Payroll voucher for December in the amount of $1,097.50. Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign A19 #35 for $21,192.40 for Phase 1 and A19 #1 for $34,655.19 and supporting CPF warrants.. This includes Pay Request #7 from Belsaas & Smith in the amount of $20,072.40. Commissioner Ratley seconded, motion passed.

Commissioner Klasell motioned to accept Resolution 2015 1-8A establishing the 2015 budget, Commissioner Harris seconded, motion passed.

Commissioner Klasell motioned to accept Resolution 2015-1-8B electing Commissioner Ratley as President, Commissioner Harris seconded, motion passed

Commissioner Harris motioned to accept Resolution 2015-1-8C, electing Commissioner Klasell as Secretary, Commissioner Ratley seconded, motion passed.

Operations

Charlie reported on the three leaks identified in the LWWD area. He has arranged for all to be repaired. None of the leaks are severe.

Commissioner Harris adjourned the meeting at 12:30 pm

The next meeting will be Jan. 22, 2015 at 10:00 am.

Lake Wenatchee Water District

Commissioners Meeting

Dec 11, 2014

At Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell Commissioner-Jim Ratley (via Skype)

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Professional: Ryan Peterson, RH2

Guests Present: Barb Harris (via Skype), John Klasell

Commissioner Klasell opened the meeting at 10:05 am and acknowledged a quorum existed.

Commissioner Klasell motioned to waive the reading of the 11/13/14 minutes and 11/24/14 continued portion and signed as written, Commissioner Harris seconded, passed.

There were no public comments.

Project Status-Phase 1

Commissioner Klasell motioned to approve change order #5 for $8,997.00 for the purchase and install of a new pump motor, clean well, replace piping for the Brown Road pump house, Commissioner Harris seconded, motion passed.

Charlie reported that the project is looking good. The electrician is scheduled to finish up the electrical work on the Mountain Park well so the PUD can provide power to the panel and install the meter.

The completion of Phase One was discussed. Ryan, RH2, noted that there is the Substantial Completion which means everything is operational. Ryan will be touring the project today, to determine if substantial completion has been reached. When the Physical Completion is done (clean up, etc.) the clock starts on release of the retained monies which is 60 days. At the end of the 60 days, if there are no liens and the taxes have been paid, the retained money will be paid.

Charlie reported that the contractor hand-seeded the areas that needed seeding and covered with straw. The contractor is responsible for making sure that there is grass grows for a year. The asphalt could not be done because of the temperature and the wet conditions. The commissioners agreed to obtain a bid to do the asphalt work next year and hold back that amount from the retained funds using a change order.

Commissioner Klasell motioned to have a paving company give us an estimate on the asphalt work in order to prepare a change order withholding the bid amount from the retained funds, Commissioner Harris seconded, passed.

Commissioner Klasell motioned to have Marc Marquis send the Hashim response letter as written, Commissioner Ratley seconded, passed.

Charlie reported that in the first week of December, the LWWD lock was removed from the Hashim gate, thereby blocking contractor access through the Hashim property, which was to be available to the contractor through Dec. 31, 2014.

This prevented the contractor from using the road as needed, requiring him to find an alternative method to transport straw, to cover the area around the new reservoir

Project Status-Phase 2

Commissioner Klasell reported that the DWSRF Loan for $2,548,800.00 was signed on December 5, 2014.
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Commissioner Klasell motioned to approve RH2 addendum #8 $9300.00 for bid services and $36,000 for support services during construction, Commissioner Harris seconded, passed.

Commissioner Klasell motioned to approve the Phase 2 plan as presented, Commissioner Ratley seconded, passed.

Phase 2 bid schedule. The bid invitation will be advertised Jan. 13, 2015. At the same time an ad will be placed for an archeologist to oversee the digging on the lake side of North Shore Drive. It was suggested that we attempt to find a local archeologist to perform the oversight.

Meter staking: The commissioners agreed to have the contractor place the stakes where the meters will be located in order to give the customers affected 2 weeks to respond if they want the meter in a different location. A letter will go out informing the affected customers of this, cautioning them not to move the stakes, but to communicate with the District. At the same time the tree removal map will be sent along with a project progress letter.

ROE (right of entry): This document gives the District (contractor) permission to use their property to install a new service line. In early January, this document will be sent to the 4 home owners on the upper Lake View Drive that will have new service lines installed on their property. If they refuse to sign the ROE, a new service line will not be installed by the District, which will require the home owner to provide the installation in order to connect to new meter in the easement.

Baker Easement: Commissioner Klasell motioned to have Marc send the Baker easement letter as written, Commissioner Harris seconded, passed.

Other Project Issues

The Tice easement has not been received. The Commissioners agreed to have Marc record the Skougstad and Dickinson easement.

Emergency Generator: Charlie has not had the time to investigate this issue. Ryan, from RH2, determined that everyone would have water for about 10 days without power. The issue will be discussed at a later date.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for November 2014; as of 12/9/14 our funds are $59,150.79 at the County; Imprest balance is $509.10.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,393.51. Motion seconded by Commissioner Ratley, motion passed.

There were no Imprest expenditures in November.

Commissioner Klasell motioned to sign the Payroll voucher for November in the amount of $1,539.00. Motion seconded by Commissioner Ratley, motion passed.

Commissioner Klasell moved to sign A19 #34 and supporting CPF warrant for $182,127.58. This includes Pay Request #6 from Belsaas & Smith in the amount of $163,398.62. Commissioner Ratley seconded, motion passed.

The Commissioners agreed to keep the dollar amounts of the 2014 Budget for 2015 Budget.

Commissioner Klasell motioned to cancel the scheduled Dec. 25 meeting, Commissioner Ratley seconded, passed.

Commissioner Klasell moved to adjourn the meeting at 11:50 am, Commissioner Harris seconded, motion passed.

The next meeting will be Jan. 8, 2015 at 10:00 am.

Lake Wenatchee Water District Commissioners continued meeting from November 13, 2014

Meeting

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell (via Skype), Jim Ratley

(via Skype)

Staff Present: Clerk Elaine Kinney

Professional: Marc Marquis, attorney

Guests:  Barb Harris

Commissioner Harris called the meeting to order at 10:15 am and acknowledged a quorum and pointed out that the

meeting was to discuss any project issues that need discussing and to determine the project status.

Public comments:  There were no public comments

Project issues

Because Charlie, the operator and inspector, was not present, he could not provide any updates.

Commissioner Harris reported that he spoke to the foreman, John who indicated that because of the wetness of the

weather and the temperature, the asphalting and sealing will not be done at this time.  He was not sure of the status

of the hydro-seeding.  He will get back to Bruce.

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of Waletzky and McCarthy property and the Shilling property, just have the location flags.  Commissioner Harris

asked Commissioner Ratley to compose a letter to the three property owners, after more information is obtained

from Charlie, to communicate what can be completed this year and what will have to be done next spring after the

snow melts.  Commissioner Ratley asked for both of the other two Commissioners input before composing the letter.

Other Project Issues

Tice easement letter response: Following some discussion about the Brown Road blanket easement:

Commissioner Klasell motioned to have Marc revise the letter he composed, distribute to the Commissioners for

approval, then send to Mr. Tice, Commissioner Harris seconded, passed.

Hashim email response:

Commissioner Harris motioned to have Mark prepare a response letter to Mr. Hashim informing him that the

agreement for two meters and a pipe line cannot be completed until next summer during Phase 2 construction,

Commissioner Ratley seconded, passed.

Commissioner Harris adjourned the meeting early due to communication problems with the internet and phones.

The next meeting will be held on Dec. 11, 2014 at 10:00 am.

Lake Wenatchee Water District

Commissioners Meeting

November 13, 2014

Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Professional: Clayton, RH2

Guests Present: Barb Harris, Jim Ratley (via Skype)

Commissioner Harris called the meeting to order at 10:03 am and established a quorum.

Commissioner Harris motioned to waive the reading of the minutes and sign, from October 23, 2014, Commissioner Klasell seconded.

Public comment: There were no public comments

Commissioner Harris motioned to appoint Jim Ratley as Commissioner 1 to replace Landis Bohn, who resigned his position, Commissioner Klasell seconded, motion passed.

Newly appointed Commissioner Ratley took the oath of office and signed it. It will be signed by Commissioner Harris when received from Commissioner Ratley.

Project Status

Charlie reported that the contractor is working on preparing the road to the new reservoir and removing the old tanks. They are also working on removing the concrete pads that the tanks sat on. The tanks are drained and ready to move. All the associated pipes have been removed.

Tumwater Drilling will be working on replacing the pump motor, the pump cables and the associated deteriorated pipes.

Clayton from RH2 reported that the change order costs are at 3% which is very good for this sized project. He reported that the L2 Systems Company showed up yesterday to start testing the communication systems. Until it is tested for a designated time, the automatic system will not be activated. At that time Charlie will be trained on the operation of the systems.

Charlie has placed flags where the vine maples will be planted on the parcels identified for restoration after construction. An email will be sent to the three customers affected to get their input. The contractor hopes that the weather will be warm enough to plant and hydro-seed next week.

Other Project Issues

Two track easement: The District has not received any signed easements other than Skougstad’s. Commissioner Harris will instruct the attorney to record that easement. Clerk Kinney will contact Karen Dickinson to make sure she received hers.

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Tree removal for North Shore Drive pipe replacement: RH2 will be contacted to see if we can get a clearer map so the affected customers can be notified. The one received was not easily read.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for October 2014; as of 11/10/14 our funds are $55,040.21 at the County; Imprest balance is $353.52. A/R is $7,612.80 as we just billed on 11/3/14. Past due are $250.02.

Commissioner Klasell moved to sign the O&M warrant in the amount of $4,285.87. Motion seconded by Commissioner Harris, motion passed. This includes CIAW insurance effective 12/1/14 for existing system. We will contact them after we take ownership of new tank and pump house and any increase will be approved at a future meeting.

Imprest expenses for last month were $155.48 (postage and printer ink)

Commissioner Klasell motioned to sign the Payroll voucher for October in the amount of $1,629.00. Motion seconded by Commissioner Harris, motion passed.

Commissioner Klasell discussed the DWSRF budget status as of 10/31/14 and the remaining budget for Phase 1. We have spent $1,879,513.74 and have $447,621.26 remaining in the loan after A19 #33 is processed. Karen Klocke has confirmed with Dept. of Commerce, that they will allow a 5% withholding (instead of the 10% in the loan docs) which means we have $331,264.46. This should be adequate to pay remaining costs of Phase 1.

Commissioner Klasell moved to sign A19 #33 and supporting CPF warrant for $333,264.48. This included Pay Request #5 from Belsaas & Smith in the amount of $312,170.71. Commissioner Harris seconded, motion passed.

Other Issues

Commissioner Klasell motioned to sign change order #2, #3 and #4, Commissioner Harris seconded, motion passed.

Mr. Pechan’s issue: The District is waiting for the documents that depict the agreement between Byron Dickinson and Mr. Pechan granting him free water. When received, the issue will be discussed at a later date.

Barb Harris reported that the sandwich board that was in the WP pump house is missing when they tried to post the notice about the pressure increase. Therefore it was attached to a pole at the Lake Wenatchee Hwy entrance to Fir Drive. The pressure increase notice turned up missing two days later.

Operations

Charlie indicated that he needs to purchase some padlocks. He also needs shelving or cupboard to the new pump house.

Commissioner Klasell motioned to authorize Charlie to purchase what he needs, Commissioner Harris seconded, passed.

At 12:30 pm Commissioner Harris extended the November 13 meeting until Nov. 24, 2014 at 10 am.

Lake Wenatchee Water District Commissioners continued meeting from October 23, 2014 Meeting

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests: Barb Harris, John Klasell

Commissioner Harris opened the meeting at 10:03 am, Nov 6, 2014 and acknowledged a quorum and pointed out that the meeting was to discuss any project issues that need discussing and to determine the project status.

Project Status

Charlie reported that they are tying in the Brown Road well to the combined facility today. The reservoir has been filled and is being leak tested. RH2 has said that if there are no leaks by Monday, it would be OK to switch over. The plan is to switch the folks on Lakeview Drive on Monday and at the WP pump house on Tuesday which would take care of the folks below the pump house. The clerk will call all affected customers. Any part time customer that has not been physically talked with, will have their meter turned off and a notice posted on their residence.

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Other Issues

Two track easement feedback: One customer has signed the easement. There has been no word from the other customers.

Commissioner replacement: There has been one response to this point. An appointment will be made at the next regular meeting on Nov. 13, 2014.

The responsibility for the cost of the pump replacement for the Brown Road pump was discussed. The subject will be discussed at a later date.

Commissioner Harris motioned to adjourn the meeting at 11:25am, Commissioner Klasell seconded.  Meeting adjourned.

The next meeting will be held on November 13, 2014 at 10 am at the Lake Wenatchee District 9 fire station.

Lake Wenatchee Water District Commissioners continued meeting from October 23, 2014

October 30, 2014

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests:  Barb Harris

Commissioner Harris opened the meeting at 10 am and acknowledged a quorum and pointed out that the meeting was to discuss any project issues that need discussing and to determine the project status.

Project Status

Charlie and the Commissioners discussed the recent communication from RH2 regarding the pump in the new facility.  A pump that requires a 240 volt output was purchased for the new combined facility.  The facility was wired for 480 volt.  Therefore, the pump needs replacing.  The contractor wants to leak test the new reservoir and lines so plans are in the works to use water from the old Brown Road well to fill the reservoir for testing until the new pump is purchased and installed.
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Charlie reported that the electrician is working on the electrical at the new reservoir.  He has not done work on the Mountain Park or Lake Wenatchee site. The PUD has installed power. The new pump should be here by Tuesday or Wednesday next week.

Commissioner Harris pointed out that since we do not have a switch over date, the residence’s that are affected by increased pressure, cannot be contacted to see if they would like their water turned off.  When we have the date, calls will be made notifying the affected residents.  The operator, Commissioners, and clerk will turn off the meters if needed and place a notice on the front door letting the property owner know the water is off at the meter.

Lakeview residence concerns:  Charlie reported that the contractor and he had spoke with the one customer on numerous occasions.  He will continue to communicate.  Their issues are being addressed as they can.

Other Issues

Two track easement feedback:  There has been no response back from the three parties that received the letter about the easement.

Commissioner replacement:  There has been one response to this notice.  An appointment will be made at the next regular meeting on Nov. 13, 2014.

Commissioner Harris continued the meeting until November 6, 2014 at 10 am at the Chelan County Fire Station.