Lake Wenatchee Water District

Commissioners Meeting

January 31, 2013 

at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Mark Peterson-attorney

Guests Present: Karen Dickinson, Mike Dickinson, Tim Gellatly

Commissioner Harris called the meeting to order at 10:05 am, acknowledged a quorum.

Administrative

The minutes were approved as written and signed by the commissioners.

Clerk Kinney reported on customer issues.

Commissioner Klasell moved to accept the survey contract for $1650.00 to survey the maintenance access road, Commissioner Bohn seconded, passed.

There was discussion on compensation for the office space.  Clerk Kinney said she just wants the electrical reimbursed.

Commissioner Bohn moved to pay $20.00/per month for rent on the office which will be billed every 6 months, Commissioner Harris seconded, passed.  The motion was retroactive to Aug 1, 2012.

Meter Location Feedback

There was discussion of the maps received back.  Commissioner Harris will contact RH2 to get an estimate of the cost to extend the main water line to the Kulinski parcel outside of the district LID service boundaries.  The commissioners will combine these estimates to additional survey and legal cost estimates to determine whether funding should be through the current LID or outside of it.   The findings will be presented back to MR. Kulinski.

There was discussion with Mark Peterson regarding the forest service properties and what would happen if they pulled out of their leases.  Mr. Peterson said, the cost would be passed on to the new leaser.
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Project Status

Commissioner Harris reported that the PUD would not be taking advantage of our ditch for water to install fiber. He reported that the electrical side has not made a decision.

Commissioner Harris moved to have Commissioner Klasell act as the Contract Administrator for the project with backup by the clerk Kinney as needed, Commissioner Bohn seconded, passed.

Karen Korhner recommended that the operator Mr. Cruickshank act as the inspector.  There was much discussion as to other candidates that may be interested.  Commissioner Harris will contact Mr. Peterson (who had to leave before the meeting ended) to find out the requirements for naming someone.  More to follow at the next meeting.

There was much discussion about the pump house construction and the recommendations by RH2 and what the commissioner decided to use for paint, doors, etc.  The cement floor was discussed and it was pointed out that the main contractor would be doing that work along with installing the plumbing and drain.  The MOU will be checked.

It was pointed out that the DOH has said that they want the entire project monitored for relics.  Our Archeologist is coming up with a plan that would require less monitoring and still satisfy the DOH.

There was also discussion of the landscaping reports for the pump house.  No decisions were made.

Easements

Commissioner Klasell moved to accept the modified MOU for Hashim, Commissioner Harris seconded, passed.

Commissioner Bohn presented his signed MOU.

Commissioner Harris reported that the Waletzky MOU is complete.

Mtn Park Update

Commissioner Klasell moved to resubmit the Mtn Park well Covenents as written by Mr. Peterson, Commissioner Harris seconded, passed.

Commissioner Klasell moved to adjourn the meeting at 12:15 pm, Commissioner Bohn seconded, passed.

The next meeting will be Feb. 14^th at 10:00 am at the District 9 Fire Station on the Lake Wenatchee Hwy.

Lake Wenatchee Water District

Commissioners Meeting

Jan 10, 2013

at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell (via phone conference), Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Karen Dickinson, Barb Harris, Byron Dickinson (late into the meeting)

The meeting was called to order at 10 am. Commissioner Harris acknowledged a quorum

Administrative

The minutes for the December 13, 2012 were approved and signed.

Clerk Kinney gave a report on the accounts receivable. She reported that there are a few who have not paid their bills and that she is in correspondence with them.

There are a few customers that should have not been billed and those are being addressed.

There was a discussion about renewing the website.

Commissioner Harris moved to renew the LWWD website, Commissioner Bohn seconded, passed.

Clerk Kinney presented the November Treasurer’s report, current budget status reports, A19 #11 and supporting warrant, December payroll, and the O&M warrant. We currently have $15,934.07 in our operating accounts (O&M and Imprest). The past-due accounts receivable is $975.00, as of 1/4/13.

Commissioner Klasell moved to sign the A19 voucher #11 for $24,063.92, and supporting warrant. Motion seconded and passed.

Commisioner Klasell moved to sign the Payroll voucher for December in the amount of $758.25. Motion seconded and passed.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,064.67. Motion seconded and passed.

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Commissioner Klasell reported that all maps have been mailed for the meter locations.

Project Status

Commissioner Harris reported that hydrants are not needed.

Forest Service properties letters were sent out on 01/09/13

Following the latest lengthy power outage, the need for generators in the future to run the pumps for the wells was discussed. Karen Kornher the engineer will be consulted on the matter.

Easement/USFS Access

Hashim MOU

 Commissioner Harris moved to change the MOU, Commissioner Klasell seconded, passed.

This new MOU supercedes previous MOU.Commissioner Bohn will present the proposed MOU to Mr. Hashim for his approval.

Waletzky MOU: Waiting for signed MOU

Commissioner Bohn agreed to let the LWWD use a portion of his land for the access road. Commissioner Harris will work up the MOU for Commissioner Bohn’s signature.

Mountain Park Update

Commissioner Klasell had not heard back from Morse’s or Farr’s.

Other Business

Operator Cruickshank gave a synopsis on the condition of operation during the recent storm and power outages. He reported that Tim Gellatly did clear all the roads and the downed trees following the storm, so Charlie had access.

Lake Wenatchee Water District

Commissioners Meeting

December 12, 2013

at Station 9 Fire House

Commissioners Present: President Bruce Harris, Secretary Bonnie Klasell, Landis Bohn

Staff Present: Operator Charlie Cruickshank

Consultants Present: Karen Korhner, RH2; Mark Peterson, LWWD Attorney

Commissioner Harris called the meeting to order at 10:05 am and acknowledged a quorum.

30% Plan Review

Hard copy of 30% plan was presented to those commissioners who were unable to review it online; discussion ensued as to service locations and responsibility of District for connections that currently are on customers’ property due to existing mainline pipe location.  Property owners are responsible for running service line to home, yet LWWD does have a duty to insure they are connected. We will try and work out an equitable solution, perhaps allowing them to hire our contractor to do the work on their property. Bonnie will prepare maps to send to each property owner showing where new service location will be and ask them to contact the District if they have issues with those locations.

Bonnie moved to submit the 30% plan as presented today to PUD and Chelan County to move forward with the permit process.  Motion seconded and approved.

Telemetry/Power Feeds

Solar will not work at tank so a power line will have to run up to tank to run telemetry system.  All other points of telemetry will be able to be powered by solar. Estimated cost of this electrical installation is $20,000, but may be less if a transformer doesn’t have to be installed by using an existing one in Whispering Pines.

Vacant Lot Meters

Much discussion on whether or not the 18 parcels in the LID who are not currently part of any association that transferred into the district, and are not currently connected/have ability to draw water should be required to install a connection/meter during construction.  There are also two parcels transferred from BRWU who are not physically connected as well. Once a connection/meter is installed, the monthly base fee will be assessed (currently $39/month).  Commissioner Klasell feels that those parcel owners should be given the option to connect now or later; if they chose to connect later then they will incur all costs of that connection/meter at that time.  They are still responsible for the LID assessment.  Commissioners agreed to send this letter, and if property owner chooses to install meter/vault at a later date, the District will just install a stub to their property during construction.

USFS Access Road

Commissioner Harris has negotiated with property owners in Whispering Pines for a permanent easement across their parcel to USFS land for access maintenance of our holding tank.
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Commissioner Klasell motioned that LWWD that Commissioner Harris finalize these negotiations and present an MOU for signature at our January 2013 meeting.  Motion seconded and approved.

Commissioner Bohn advised John Hashim will not sign the MOU as presented to him, for temporary access across his parcel for construction of our tank.  The MOU states that a service line will be brought to his property from approx. 180ft off the mainline to his 2 service connection.  He wants the mainline to be extended all the way to his property. Karen Korhner (RH2 engineer) states this is not possible, it is hazardous to the system to have that large of a section of mainline dead-ended and not in use.  He also wants the agreement to be in the name of his business/children’s names. Much discussion on what our other options are.  It was decided that Commissioner Bohn would approach Mr. Hashim and try to convince him to accept the service line instead of the main line, and that we have no issues in putting the agreement in whatever name he desires.

Lot 3 & 4 Easement 

Waletzky has signed his part of the easement.  Commissioner Harris has approached the other property owners and we expect a signed easement any day.  Once signed, Clerk Kinney will record at county.

Mountain Park Well Covenants

Commissioner Klasell reported that neither parcel owner has signed the covenant prepared by our attorney, Mark Peterson which was emailed to them for signature.  She will attempt to contact them once again, after the holidays, to see if we can reach a friendly agreement.  If there is still no response, then we will have Mr. Peterson send a letter with a more forceful request.

Snow Removal

We received bids from 3 contractors on our small works roster.  Two bids are for plowing only, not blowing as originally requested.  One contractor submitted a bid for snow-blowing only. Commissioner Klasell is to contact him and get a revised bid with the new parameters; if he can reduce his bid then we will award him the contract.

Administrative

The minutes from the November 8, 2012 meeting were approved and signed.

Commissioner Klasell presented the November Treasurer’s report, current budget status reports, A19 #10 and supporting warrant, November payroll, and the O&M warrant.  We currently have $12,870.59 in our operating accounts (O&M and Imprest). The past-due accounts receivable is $896.00, as of 11/30/12.

Commissioner Klasell moved to sign the A19 voucher #10 for $28,888.89, and supporting warrant.  Motion seconded and passed.

Commissioner Klasell moved to sign the Payroll voucher for November in the amount of $814.50.  Motion seconded and passed.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,492.61.  Motion seconded and passed.

Commissioner Harris adjourned the meeting at 1:30 pm

                                        Lake Wenatchee Water District

                                               Commissioners Meeting

                                                       Nov. 08, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via phone conference)  Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present:  John Klasell

Commissioner Klasell opened the meeting at 10:10 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 10/25/12

Administrative

Commissioner Klasell moved to approve a voucher  #9 for $45,266.56 and supporting warrants and payroll, Commissioner Harris seconded, passed.

Clerk Kinney reported that to date 17 customers have not paid.  Some are in the rear for just last month, 5 have not paid all three months.

Easement/USFS access

There was much discussion on the negotiations to put the access road above one of the lots on Lake View Drive.

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There was discussion about the Hashim MOU.

Commissioner Klasell moved to table the Hashim MOU, Commissioner Bohn seconded, passed.

Mountain Park, Status of Well Covenants

Commissioner Klasell is meeting with the Morse’s and Mr. Farr on Saturday.

Lester Addition

Operator Cruickshank reported that he walked the area and did not see any apparent leaks.  Commissioner Harris reported that the last leak was at the property up from the Lake Wenatchee Highway.  Mr. Cruickshank will investigate.

Snow Removal

Mr. Cruickshank reported that the areas that will need to be plowed are LWWU, WPWUA, Mountain Park.

Commissioner Klasell moved to put a proposal together for snow removal, Commissioner Bohn seconded, passed.  

Other Business

There was discussion as to whether a second meeting the last Thursday of November is needed.  The Commissioners decided they did not need that meeting.

Clerk Kinney will put a sign on the fire station door and put a notification in the Leavenworth Echo and on the Lake Wenatchee Info website.

Meeting was adjourned at 11:40 am.

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      October 25, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, (via phone conference) Secretary- Bonnie Klasell Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Karen Dickinson

Commissioner Klasell called the meeting to order at 10:00 am and acknowledged a quorum.

Administrative.

The minutes from the October 11, 2012 were approved and signed.

Clerk Kinney gave the payment updates. As of today there are 6 who have not paid either month.  Everyone was either emailed a notice or called.

Commissioner Klasell reported that the State will not reimburse us for the well testing until Alicia approves the digging after the cultural review.  It was discussed to short what we owe RH2 by the amount that we owe Tumwater drilling and when it is approved we will pay RH2

Commissioner Klasell moved, Commissioner Bohn seconded to reduce the warrant amount to RH2 by the amount we owe for the well testing, passed unanimously.  

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Homestead well status.

The signed Easement has been recorded and K. Dickinson can now be paid.

Mountain Park well

Morse does not like the location of the new well house and neither does Mr. Farr who sent us an email.  A letter has been sent to Mr. Farr respond to his objections along with a Covenant and Sanitary Easement request.  There was much discussion of just using the current well house but moving the electric panel up the hill which will satisfy the DOH requirement.

Commissioner Klasell moved to pursue moving the electrical panel up the hill instead of locating and building a new pump house, Commissioner Harris seconded, passed unanimously.

USFS Easements and Agreements

There was much discussion about what to do next since the forest service will not grant and easement.  Commissioner Bohn will talk with Mr. Hashim about granting us access to the tanks once or twice a year on an emergency bases  There was also discussion about approaching Waletzky about using the top of his property to access the tank. This possibility will be pursued further.

Lot 3 & 4 Easement:  Waletzky has signed his easement.  Commissioner Harris will approach the other property owners affected.

Commissioner Bohn reported that Mr. Hashim want the meters on the county property and not his.  It was discussed that the lid for the meters will be put below the ground to avoid plow damage.

A letter in response to the SEPA from the county was reviewed. Karen Korhner will handle.

Commissioner Klasell brought up that upon reviewing past minutes, there was no mention of the agreement LWWD made with BRWU in exchange for sharing their irrigation easement this past June or July. And since we didn’t amend the MOU to include this agreement, we need to enter it in the minutes. These minutes now will show that LWWD agrees to replace BRWU irrigation pipe with sleeved pipe in any part of the shared easement where new water pipe is to be installed.

Commissioner Klasell adjourned the meeting at 11:10 am

                                          Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Aug 30, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via conference call),  Secretary-Landis Bohn, Commissioner Bonnie Klasell

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Karen Dickinson

Commissioner Klasell opened the meeting at 10:00 am and acknowledged a quorum existed

Administrative

The minutes from Aug 16 and Aug 23 were approved.

There were several logos proposed.  The Commissioners agreed to choose the one with the picture of the Lake with the white lettering for the district name.

Commissioner Klasell moved to accept the logo, Commissioner Bohn seconded, passed.

Clerk Kinney presented an update on the billing software.  All the customers have been added to the data base, the bills have been designed with the adding of the logo, and we are ready to bill.

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There was some discussion on how to move forward with the pump house if the testing turns out favorable.  Because  the work has to go up for bid, Karen may provide the land and the shell.  That will be determined after the testing.

Karen presented some changes to the Easement which will be sent back to the attorney, Mark Peterson.

Bonnie moved to approve the contract with the surveyor, Fitzpatrick of $5900. for Mountain Park and $1000 for the Homestead sight,  and to authorize Commissioner Klasell to sign the contract, Commissioner Bohn seconded, motion passed.

Mtn. Park Well

There was some discussion regarding fixing the chlorine analyzer that is being used by WPWUA. After it is no longer used it will be installed at the Mtn. Park well.  The benefits of spending the $700.00 for maintenance repair now, it a more stable chlorine dispensing.

Commissioner Bohn moved to have the analyzer fixed now, Commissioner Harris seconded, passed. 

The operator, Cruickshank reported that the sanitary survey went well for Whispering Pines.

Other Business

There was discussion on determining which improvements for mountain park well to be done now.

Karen Kornher asked that the easements that are in place be sent to her.  Bonnie will take care of that and when the Easement for Lots 3 & 4 have been signed, they will be sent.

The workshop about monies being available in 2014 for water source improvement.  Either Bonnie or Bruce will attend.

Meeting adjourned at 11:00 am.

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      October 11, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, (via telephone conference) Secretary- Bonnie Klasell Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Mark Peterson-attorney

Guests Present: Karen Dickinson

Meeting called to order at 10:02 am, acknowledged a quorum present.

Administrative

The minutes for 2012-9-27 were approved and signed.

Commissioner Klasell distributed the treasurer’s report.

Commissioner Klasell moved to sign the A19 voucher #8 for $63.165.29, and supporting warrants and payroll. Commissioner Harris seconded, passed.

Commissioner Klasell presented the budget status to-date for Operations/Maintenance and the Capital Improvement Project.

Commissioner Klasell moved to get together with Clerk Kinney to set up email list, and compose letter to customers with updated policies/fees , Commissioner Harris seconded.
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The phone issue was discussed and the commissioners agreed to have clerk Kinney contact Verizon and look into opening an account for the district.

Water Right Transfer

Mark Peterson reported that they have been submitted and are pending. They are in the Chelan County Water Conservancy Board’s hands and will go to the DOE next.  Mr. Peterson pointed out that the DOE denies 80% of water right transfers, but history shows that on appeal, there is a 100% success.

Mountain Park Site

Commissioner Klasell moved to have our attorney prepare well head protection to present to the homeowners in Mountain Park affected by the 100 foot radius, seconded, passed.

Homestead Well

We have not received the well test results as of today.  Waiting for results.

Engineering Permit Status

The recent letter from the USFS stating that they do not want to grant the easement for a road when there is already one available.  It was discussed that the home owner does not want to grant the easement.  No more work can be done until the forest service can free up a biologist to look at the area which cannot be done while the fires are still active.   The Commissioners discussed hiring our own biologist to speed up the process.  It will have to be approved by the forest service.

The cultural review forms for the project have been submitted to DOH. The District will hire an archeologist to examine the area, per requirements from DOH.  Operator Cruickshank will send some names of local ones in our area.

Commissioner Klasell adjourned the meeting at 11:15 am

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Sept 27, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell

Staff Present:  Clerk-Elaine Kinney

Guests Present:  Barb Harris, Karen Dickinson

Commissioner Harris called the meeting to order at 10 am, acknowledged a forum

Adminstrative

• Commissioners approved and signed the minutes from 09/13/2012
• Commissioners signed the CUP paperwork from RH2
• Commissioners signed the SEPA paperwork from RH2

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Clerk Kinney was instructed to place SEPA ad in Leavenworth Echo

• Clerk, Kinney reported on the billing process.  To date there are 43

customers who have not paid.

Resolutions

• Commissioners signed Resolution 2012-927A to transfer Capital Improvement funds to the Maintenance Fund
• Commissioners signed Resolution 2012-927B for Commissioner Bohn to resign as secretary and appoint Commissioner Klasell as Secretary
• Commissioners signed Resolution 2012-927C to authorize payment to secretary for clerical duties
• Commissioners signed Resolution 2012-927D to update the LWWD

Administrative and Operative Directive

Status of Homestead Well

• The results of the 24 hour test have not been received

 There was a lengthy discussion about the contents of the proposed MOU.  Karen Dickinson expressed her desired and objections to some of the proposal.

11:15am – Elaine left meeting, Commissioner Klasell took over taking minutes.

Discussion/negotiations with Karen Dickinson continued regarding changes to MOU; agreement reached and Commissioner Klasell will prepare the document for signatures.

USFS Permit

Commissioner Harris updated us on his meeting with USFS personnel, with Thomas Leake of RH2 on 9/24 at the proposed tank site.  The Forest Service has taken a dim view of constructing a road through the forested area up to the tank location; they feel there might be a better option across private lands.  They did not appear to be understanding when Commissioner Harris expressed that property owner(s) would not grant us an easement. They agreed that we would flag the area of the desired road and tank location so they could evaluate the terrain and wildlife before the snows hit.  Shawn Fitzpatrick was flagging the area during our meeting.  Once the Forest Service reviews the flagged area, they will then determine if there is enough time for botanist to do field work before winter – if not, we might have to postpone construction for another year.  We are hoping that won’t happen, and will remain in close contact with USFS,

1:00pm, meeting continued to 5:30pm at the District office.

5:30pm, meeting reopened – Commissioner Harris, Commissioner Klasell, Barbara Harris, and Karen Dickinson in attendance.

A few minor revisions to for Homestead Well/Pump House MOU and easement documents; MOU signed by Commissioners and Karen Dickinson.  Easement documents emailed to attorney Mark Peterson for review.  Once the well tests come back acceptable, then the easement will be signed by Karen Dickinson and recorded.

Meeting adjourned at 6:00pm.

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Sept 13, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris,  Secretary-Landis Bohn, Commissioner Bonnie Klasell

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present:  Karen Dickinson, Barb Harris, Jim Ratley

Commissioner Harris called the meeting to order at 10:00 am-acknowledged a quorum.

Administrative

Commissioners approved and signed the minutes from Aug 30, 2012

There was discussion on how to pay for the $3000.00 insurance premium.  Commissioner Klasell pointed out that we will have more cash flow now that we are billing and bringing in an income.  She presented a Treasurer and a cash flow report which backed this up.  The commissioners decided to pay the full amount by October 1st rather than spread the payments out and pay interest.

Commissioners signed the warrants, vouchers, payroll and A19 documents which were prepared and presented by Commissioner Klasell.

Commissioner Bohn was asked if he would transfer the secretary duties to Commissioner Klasell so she can be compensated for her extensive work for the district on the accounts payable. Commissioner Bohn gave approval.

Commissioner Harris moved to transfer to Commissioner Klasell the secretarial duties affective as of September 1, 2012, Commissioner Bohn seconded, passed.

 Commissioner Klasell moved to have Commissioner Harris sign voucher # 7 for $106.902.62, Commissioner Bohn seconded, passed.

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 There was much discussion on updating the LWWD Admin and Operative directive.  Jim Ratley presented his suggestions based on his experience with WPWUA billing process.  The commissioners agreed to work more on the resolution and have it ready for the next meeting in two weeks.  After it has been adopted, a letter will be sent out to all customers in the district either by email or regular mail.

Commissioner Klasell moved to sign Resolution 2012-9-13, to approve entering into a contract with Fitzpatrick surveying for &5900.00 for surveying services,  Commissioner Harris seconded, passed.
 

Status of Homestead Well

 There was discussion on how the testing is going.  At this point the testing looks good both in volume and quality.  There is a slight smell of sulfur but at this point it is not a big issue.  There will be a report to follow.

There was much discussion on the Homestead well pump house.  Karen Dickinson presented her issues and concern.  She also indicated that she thinks the options are workable and possible to achieve without too much frustration.  Karen agreed to a 12 by 16 building, with no attic, no windows.  Karen will find out the requirement (fireproof, etc)   She will prepare a plan and estimate soon to be sent to the Commissioners to review before the next meeting to have built a shell building without a floor but a footing.  It was agreed that her detail plan for the commissioners would be reviewed by Karen Kornher, RH2, for compliance to state and county building codes as well as engineering requirements for electrical and plumbing clearances that will be performed by the prime contractor at a later date.

Engineering plan status

The written survey plan has not been received as yet.  When it has the Commissioners will discuss the Hashim easement for the placement of the meters that will serve his property.  Commissioner Bohn will meet with Mr. Hashim in the near future.

Easements

 Commissioner Harris reported that we are waiting for the signed easement for driveway use for WP lots 3 & 4.  The survey results are still needed to address Mountain Park needed easements.

It was decided that Commissioner Klasell will attend the workshop on possible grants for updating water sources in Everett this month.

Meeting adjourned at 12 pm.

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Aug 23, 2012

                                                at Station 9 Fire House

Commissioners Present:  Secretary-Landis Bohn, Bonnie Klasell, President Bruce Harris (via conference call)

Staff Present: Charlie Cruickshank, System Operator

Guests:  Karen Dickinson

Commissioner Klasell opened the meeting at 10:05 am and acknowledged a quorum existed

Administrative

No minutes from previous meeting were presented as Clerk Kinney is out of town.  They will be submitted at the next schedule meeting.

 Commissioner Klasell motioned to waive the $25 late fee on bills until January 2013, motion passed.

The approved Franchise Agreement was received back from the county; it has been scanned and emailed to all commissioners for their files.

The USFS Permit was filed in 8/17/12 by RH2, but our contact person at the USFS (Amelia) is out of the office until September 10th so we don’t know if much will be started on it before then. In addition, the Federal Government year-end is 9/30/12, so there is a chance it won’t be started until after 10/1/12.

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 Mountain Park: Charlie presented his options for immediate improvements to the Mountain Park well house and source.  Insulating one main pipe should be dealt with before winter, and the pressure needs to be reduced as it’s currently exceeding the amount allowed on the pressure tanks.  Charlie and Lan will get together to put a bead of silicone/caulk around the cover to the well head to create a sanitary seal for the time being.

Commissioner Klasell motioned to have Charlie install a 2” meter from Whispering Pines storage at the well head, motion passed.

Discussion ensued as to how to proceed with regards to system improvements to Mountain Park. Based on the opinion of our attorney, Mark Peterson, we feel Mountain Park will remain a Class B system as there are only 13 parcels involved in the LID and we are going to do the improvements outlined in the comp plan – improve well house, well head and install mainline pipe/meters as part of Phase I, and they will be connected to the entire system in Phase II.  Commissioner Klasell will contact Karen K at RH2 about getting a scope of work for surveying and have Fitzpatrick submit an additional survey contract for approval.

Homestead Well: To try and avoid confusion, we are now calling the new well drilled on Karen Dickinson’s property the Homestead Well.  The 24 hour well test has been scheduled for Sept 11^th & 12^th.

Karen D. was presented the design for the 20×20 well house that Karen K. designed, and she is not willing to accept a building that large.  She will contact Karen K. directly to see what can be done to make the building smaller and meet her requirements in the MOU of a 12×12 building.

Insurance

 Dwight Burke emailed that he has received our renewal packet and Karen D had also received/forwarded to commissioners for review; Commissioner Harris was concerned that he didn’t see coverage for board members on acts prior to Aug 1, 2012 included.  In addition, we would like to see what payment plans are available to avoid using our limited funds. Commissioner Klasell will contact Dwight and hopefully will have answers to these questions at the next meeting.

Easements

The easement to allow access to the upper area through lots 3 and 4 has been given to lot 3.  They still are having some difficulties getting it notarized, but Commissioner Harris has told them to sign at their convenience as we won’t need until next spring.

Other Business

One customer has contacted the district; he requires a water availability certificate for his lot.  Commissioner Klasell was authorized to prepare, sign, and send him a form.  Another customer with two lots but with only one drawing water asked if the second lot has to pay the base fee; customer will be advised that base fee is per connection and he is responsible for both connections.  It is the LID cost that will be applied based on parcel number (lot).  Also, a forest service parcel has asked when the final assessments will be determined and when they’ll need to decide to pay in full or make monthly payments; customer will be advised that will be determined at the end of construction.

Meeting adjourned at 11:05