Lake Wenatchee Water District

December 10, 2020

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:00am

Commissioner Guimond motioned to waive the reading of the minutes for November 12, 2020 and accept as written, Commissioner Harris seconded, motion passed.

Public Comments: Sulphur smell comments received from multiple customers.

Charlie’s recommendation is that a new chlorinator is purchased to resolve the issue. Commissioner Guimond motioned to purchase a new chlorinator; Commissioner Cook seconded; motion passed. Commissioner Guimond will respond to customer email.

Operations:

Generator: Commissioner Harris heard back from Chelan Natural Resources that the district has met the criteria of three bids and it’s ok to purchase the generator. Commissioner Harris motioned to sign Resolution 2020-12-10A Awarding Generator Contract; Commissioner Cook seconded; motion passed. Bonnie will complete any necessary paperwork for credit approval with Power Systems West so order can be placed with delivery in April/May 2021.

System Updates: We have a leak on North Shore Drive, Charlie has contacted Mike Dickinson to repair but hasn’t verified yet if work has been done. He will follow up and advise status at next meeting.

Hydrant issue with Fire District: Charlie spoke with personnel at the fire station and was assured that they never pump from hydrants; they would only use to fill trucks. They recommend that we paint the top of each pumping station to indicate water pressure. In addition, Charlie recommends we purchase signage stating no suction allowed to be put on each one. He will coordinate with Bonnie on the purchase of these signs. Lastly, Charlie will contact Tim Gellatly to instruct how to plow around each pumping station/hydrant and will call him when needed during winter to keep access open.
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Administration:

Water Availability Forms Issued: None requested

Budget 2021: Commissioner Harris motioned to sign resolution 2020-12-10B for the 2021 budget without rate increase, Commissioner Guimond second – motion passed.

Customer A/R issues: none

Financial Reports – the Commissioners reviewed the November 2020 financial data as listed below.

Commissioner Guimond motioned to approve the November 2020 Financial Reports, Commissioner Cook seconded; motion passed.

Accounts Receivable 12/1/20: $7,643.20 is over 90 days past due, All past due customers have been contacted.

Treasurers Report: as of 11/1/30: We have $94,123.41 at the county; $1,000.00 in Imprest. There were no Imprest expenditures in November.

LID #1:  12/1/20 balance is $ 530,783.71. No LID payments were received in November; LGIF interest was $65.20.

Commissioner  Harris motioned to sign the O&M warrant in the amount of $3,952.23; Commissioner Cook seconded, motion passed.

Commissioner Cook motioned to sign the November payroll warrant for $384.00; Commissioner Guimond seconded, motion passed.

Commissioner Guimond adjourned the meeting at 12:00pm

Next meeting is Thursday, January 14, 2020.

Lake Wenatchee Water District

November 12, 2020

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:00am

Commissioner Guimond motioned to waive the reading of the minutes for October 10 and 28, 2020 minutes and accept as written, Commissioner Harris seconded, motion passed.

Public Comments: Sulphur smell comments received from multiple customers.

Operations:

Generator: 3 bids were received:

1. Power Systems West – $16.765.42
2. Washington Generator Service, LLC – $17,254.36
3. AP Electric & Generators – $16,990.02

Commissioner Harris motioned to accept Power Systems West’s bid, Commissioner Cook seconded; motion passed. Commissioner Harris will submit the bids to Chelan County DNR for final approval, per our contract with them. Charlie advised that the floor and wall have been poured and partially waterproofed.

Sulphur odor: Charlie advised that the sulphur complaints indicate the chlorinator is not working as effectively as needed. His opinion is that a new chlorinator might need to be purchased and he recommends a different brand/model than is currently installed. He estimates it might cost around $1500-$2000. He will contact RH2 to see if the model he is recommending will work with our SCADA system and whether or not the system would need additional programming and will report back at the December meeting. .

Leaks: The leak on Fir Road has been repaired. There is a new leak on Northshore, he’s contacted Mike Dickinson to repair but the current snowstorm will probably delay repairs. Charlie feels that a slight delay is ok.
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Snow Plowing 2020-2021 Season: Tim Gellatly will plow again this winter season for the same rate.

Hydrant letter to Fire District: Bonnie composed a letter for commissioner approval to send to fire station advising not to use our hydrants for fire suppression and also found a vendor to custom print signage for each hydrant – decision to send tabled until Charlie talks to the fire station chief about appropriate wording.

Administration:

Water Availability Forms Issued: None requested

Budget 2021: Commissioner Harris motioned to accept the 2021 Budget presented by Bonnie; Commissioner Guimond second – motion passed. This budget keeps rates and usage fees the same as 2020, no increase.

Customer issues: Bonnie asked for clarification on issuing credits for leaks and was advised that if our meter read indicates they have a leak, then they will receive a credit per our policy once they let us know the leak is fixed.

Financial Reports – The Commissioners reviewed the October 2020 financial data as listed below.

Commissioner Harris motioned to approve the October 2020 Financial Reports, Commissioner Guimmond seconded; motion passed.

Accounts Receivable 11/1/20: $7,164.45 is over 90 days past due, $880.47 is 60 days past due.  All past due customers have been contacted.

Treasurers Report: as of 11/1/30: We have $91,042.45 at the county; $1,000.00 in Imprest. There were no Imprest expenditures in October.

LID #1:  11/1/30 balance is $ 530,718.51. We received $21,111.62 LID payments in October; LGIF interest earned was $77.20. Our loan payments were paid on 10/1/20; Loan #DM15-952-050 $56,640.85, Loan #DM11-952-020 $62,814.51 (total $119,455.36). Loan balances after payment totals $1,586,832.37

Commissioner  Cook motioned to sign the O&M warrant in the amount of $9,738.02; Commissioner Guimond seconded, motion passed.

Commissioner Harris motioned to sign the October payroll warrant for $896.00; Commissioner Guimond seconded, motion passed.

Commissioner Guimond adjourned the meeting at 12:15pm

Next meeting is Thursday, December 10, 2020.

Lake Wenatchee Water District

October 8, 2020

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond (left meeting at noon)

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:00am

Commissioner Guimond motioned to waive the reading of the minutes for September 10, 2020 minutes and accept as written, Commissioner Cook seconded, motion passed.

Public Comments: None

Operations:

Generator: Discuss and finalize generator/electrical specs that fit the District’s needs. Commissioner Harris presented a timeline for bid process. Commissioner Harris motioned that the district solicit 3 bids by 10/26/20 from three (3) vendors on our vendor list for Kohler 38RCLB-QS9 38KW Generator; Commissioner Guimond seconded – motion passed.

Identify potential critical system issues: Mtn Park – Loss of pressure appears to have been air in line, issue has resolved over time.

Fir Drive – Service line break, will be repaired after telephone line locate is completed. At the same time, we’ll install a shut off valve next to flushing station so entire cul-de-sac can be isolated/shut down easier.

Chlorinator – we’ve had a few complaints about Sulphur odor, Charlie will procure parts and fix chlorinator as soon as possible
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Fire Hydrants – Charlie feels we need to reinforce with fire district that our hydrants cannot be used for fire suppression, if used could potentially damage our system. Bonnie will compose a letter to send for commissioner review at the next meeting.

Administration:

Resolution for SOP revision: Commissioner Harris motioned to Resolution 2020-10-08 to update Standard Operating Procedures, Commissioner Cook seconded; motion passed.

Water Availability Forms Requested: Jim Cook needs his extended, as it expires in November. Also needs 2 separated ones issued, one for each new parcel being sub plotted. Commissioner Guimond motioned to issue water availability forms, Commissioner Harris seconded; passed. Commissioner Cook did not vote.

Budget 2021: Discussion about potential expenditures/capital improvements for 2021, Bonnie will work of budget proposal for approval at the next meeting.

Customer issues: None

Financial Reports – The Commissioners reviewed the September 2020 financial data as listed below. Commissioner motioned to approve the September 2020 Financial Reports, Commissioner seconded; motion passed.

Accounts Receivable 10/1/20: $7,169 is over 90 days past due, which are the 2 customers with liens. $3,015.49 is 30 days past due.  All past due customers have been contacted.

Treasurers Report: as of 10/1/30: We have $92,268.39 at the county; $916.01 in Imprest.  Imprest expenditure in September was $83.99 for Carbonite renewal.

LID #1:  9/30/20 balance is $ 629,984.85. There were no LID payments in September; LGIF interest earned was $87.37. Our loan payments were made on 10/1/20; the county removed $28,050.06 from our LGIF account to make the payments. Loan #DM15-952-050 $56,640.85, Loan #DM11-952-020 $62,814.51 (total $119,455.36). Loan balances after payment now total $1,586,832.37

Commissioner Harris motioned to sign the O&M warrant in the amount of $3,809.08; Commissioner Guimond seconded, motion passed.

Commissioner Cook motioned to sign the August payroll warrant for $384.00; Commissioner Guimond seconded, motion passed.

Commissioner Harris continued the meeting to a Zoom meeting on Wednesday, October 28^th at 10am to select generator bid.

Lake Wenatchee Water District

October 28, 2020

Virtual Continued Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond

Staff Present: Bonnie Klasell, Clerk/Bookkeeper

Guests Present: Barb Harris
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Commissioner Guimond called the meeting to order at 10:00am

Operations:

Generator: Discuss generator/electrical bids. We received 4 bids, all quotes good for 60 days but none address our April 2021 delivery requirement. As a result, the commissioners felt no bid could be accepted as presented. Commissioner Harris will contact them to see if an April delivery affects the terms/prices quoted and will present the updated bids at our meeting in November. A decision will be made then on accepting one of the bids.

Commissioner Guimond adjourned the meeting at 11:00am

Next meeting is Thursday, November 12, 2020.

Lake Wenatchee Water District

September 10, 2020

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond (arrived 11:10am)

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Harris called the meeting to order at 11:00am

Commissioner Harris motioned to waive the reading of the minutes for August 11, 2020 minutes and accept as written, Commissioner Cook seconded, motion passed.

Public Comments: Barb Harris feels more water should be included in the base rate.

Operations:

Generator: Charlie updated on status; suggested option for hard wiring instead of using plug and also propane conduit location; Commissioners want to leave as originally planned. Bruce and Charlie have designed cover for generator; pad will be poured this fall and we’ll install generator with a crane in the spring and build cover after generator is delivered/installed. We will send bids to 3 companies from our vendor list; Bruce will have bid document for review/approval at the next meeting.

Mt. Park Leak – leak from 9/7 was repaired, but some customers are having some pressure issues. Charlie feels that there might be air in the system; air relief valve seems operational. Charlie will continue to monitor.

Identify potential critical system issues: Charlie has noticed that we are having intermittent issues with chlorinator at combined facility; he will get parts to fix.
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Administration:

Standard operating procedure revisions: Commissioner Guimond motioned to accept changes in our Standard Operating Procedure policy (SOP); Commissioner Cook seconded; motion passed. Bonnie will prepare a resolution for signature at the next meeting.

Water Availability Forms Issued: One issued, to customer #1090 for sub plot.

Customer issues: We had 3 leaks, all customers were contacted and 2 have responded that their leaks were fixed. Credits will be issued for water usage per our policy. We did have 3 customers inquire about water usage from bills, Charlie looked at meters and verified they are correct. Customer #1016 is waiting on permit from county to build garage and at same time resolve issue with shared water line to their meter from adjoining parcel.(customer #1015).

Financial Reports – The Commissioners reviewed the August 2020 financial data as listed below. Commissioner Cook motioned to approve the August 2020 Financial Reports, Commissioner Harris seconded; motion passed.

Accounts Receivable 9/1/20: $6,996.45 is over 90 days past due, which are the 2 customers with liens. $949.00 is 60 days past due.  All past due customers have been contacted.

Treasurers Report: as of 9/1/30: We have $83,749.39 at the county; $1,000.00 in Imprest. There were no Imprest expenditures in August.

LID #1:  8/31/20 balance is $ 629,897.48. We received $1,578.61 LID payments in August; LGIF interest earned was $112.98. Our loan payments are due on 10/1/20; the county will remove funds from our LGIF account to make the payments. Loan #DM15-952-050 $56,640.85, Loan #DM11-952-020 $62,814.51 (total $119,455.36). Loan balances after payment will total $1,586,832.37

Commissioner Harris motioned to sign the O&M warrant in the amount of $4,302.26; Commissioner Guimond seconded, motion passed.

Commissioner Cook motioned to sign the August payroll warrant for $512.00; Commissioner Guimond seconded, motion passed.

Commissioner Guimond adjourned the meeting at 12:10 PM.

Next meeting is Thursday, October 8, 2020.

Lake Wenatchee Water District

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:00am

Commissioner Guimond motioned to waive the reading of the minutes for July 9, 2020 minutes and accept as written, Commissioner Cook seconded, motion passed.

Operations

Generator: Groundwork has started and permit application submitted for concrete pad. Charlie will send applications to multiple vendors this week which can be added to our small works roster. Once on our small works roster, we can solicit bids from them. Bruce and Charlie will define and solicit bids for the generator, specifying a delivery date on or before Friday, April 16, 2021. The bids will be due by October 5^st for review and recommendation at the October 8th meeting. The bids and LWWD’s choice will then be sent to the Chelan County Natural Resources Department for final approval before notifying the winning bidder.

MIU replacement: 3 more MIUs were purchased, Bruce will coordinate with Charlie that the one MIU that needs to be replaced is done the day after Bruce reads the meter in August.

Identify potential critical system issues: A leak on Northshore main will be fixed on Thursday, August 13^th; customers will be notified of water outage from 9am-12pm.

Administration:
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Standard operating procedure revisions: Commissioners would like another month to review and discuss changes submitted by Bonnie prior to the July 9^th meeting.

Water Availability Certificate procedure: Commissioner Harris motioned that existing customers (connected with meters) can be issued Water Availability Certificates without commissioner approval; Commissioner Guimond seconded – motion passed. Clerk will update commissioners at each meeting when certificates are issued. Commissioner’s approved issuance of certificate to parcel 271718340100 prior to this policy change.

Customer issues: Customer #1090 asked for an adjustment for excessive water usage charges due to hose being left on – Commissioners denied on the grounds that it doesn’t fit the parameters of our leak policy.

Financial Reports – The Commissioners reviewed the July 2020 financial data as listed below. Commissioner Guimond motioned to approve the July 2020 Financial Reports, Commissioner Harris Cook seconded; motion passed.

Accounts Receivable 8/1/20: $6,996.45 is over 90 days past due, which are the 2 customers with liens. $1,605.48 is 30 days past due.  All past due customers have been contacted.

Treasurers Report: as of 7/31/20: We have $87,119.26 at the county; $1,000.00 in Imprest. There were no Imprest expenditures in July.

LID #1:  $ 11,130.91 LID payments were received in July; investment income hasn’t been recorded by the County yet. June LGIF interest earned was $155.64.

Commissioner Cook motioned to sign the O&M warrant in the amount of $3,957.94; Commissioner Harris seconded, motion passed.

Commissioner Cook motioned to sign the July payroll warrant for $571.50; Commissioner Harris seconded, motion passed.

Commissioner Guimond adjourned the meeting at 12:15pm

Next meeting is Thursday, September 10, 2020.

Lake Wenatchee Water District

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond

Staff Present: Elaine Kinney, Clerk; Bonnie Klasell, Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:04 am

Commissioner Cook motioned to waive the reading of the minutes for June 11, 2020 minutes and accept as written, Commissioner Gumond seconded, motion passed.

Operations

Generator: The Commissioners and Charlie discussed the preparation for the cement pad to place the generator. Charlie has scoped the area and reported what it will take. The work will be done by Charlie and the Commissioners. The owners of the property would like the dirt to fill in some holes in the pasture. The work will begin on Tuesday the 14^th of July.

MIU replacement: Charlie reported that the first 12 MIU’s have been replaced and havel been returned to Master Meter by HD Fowler. The district needs one more. The commissioners instructed the clerk to order 3 more MIUs.

Identify potential critical system issues: There were none identified at this time.

Administration:

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Commissioner Cook motioned to have Bonnie at Essential Business Services assume the clerk duties with an increase in her compensation of one hundred dollars per month to eight hundred per month, and to have a commissioner read the meters 4 times per year or more as needed to be compensated at the commissioners rate for performance of this duty for the District; Commissioner Guimond seconded, motion passed.

The clerk will prepare a meter reading procedure and pass on the meter reading equipment by August 1^st to Commissioner Harris. July 31^st will be her last day.

Potential policy Revisions: Bonnie proposed some policy changes that were discussed regarding issuing water availability certificates. After discussion she will make some changes and submit them for possible approval to the commissioners.

Customer Issues: Customer #1015 and #1016 are on parcels that used to be owned by the same person. It was recently discovered that the water to both houses runs through the meter assigned to Customer #1016. Commissioner Harris motioned to allow customer #1016 16,000 gals instead of the allotted 8,000 for the basic rate charge, until November when the service line should be fixed; Commissioner Guimond seconded, motion passed.

Accounts Receivable 7/1/20: $6,636.25 is over 90 days past due, which are the 2 customers with liens. $624.00 is 60 days past due.  All past due customers have been contacted.

Treasurers Report: as of 6/30/20: We have $79,634.34 at the county. $859.22 is in Imprest. Imprest expenditures in June were for PO box annual rental fee and a 3^rd PO Box Key..

LID #1:  $ 31,102.21 LID payments were received in June, investment income hasn’t been recorded by the County yet.

Commissioner Cook motioned to sign the O&M warrant in the amount of $3,679.77; Commissioner Guimond seconded, motion passed.

Commissioner Cook motioned to sign the June payroll warrant for $609.00; Commissioner Harris seconded, motion passed.

Commissioner Guimond adjourned the meeting at 12:55 pm

Next meeting is Tuesday Aug 11, 2020.

Lake Wenatchee Water District

June 11, 2020

Virtual Meeting via Zoom

Commissioners Present: Fred Guimond, Jim Cook, Bruce Harris

Staff Present: Bonnie Klasell, Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris, Lisa Diederich, Andie Baker

Commissioner Guimond called the meeting to order at 10:00 am

Commissioner Harris motioned to waive the reading of the May 14, 2020 minutes and accept as written, Commissioner Cook, seconded, motion passed.

Public Comments: No public comments

Administration:

Customer issues: Bonnie requested that late fees be waived as a result of the stay-at-home order. Commissioner Cook motioned to waive the late fees for the July 2020 billing, Commissioner Harris seconded, motion passed.

Accounts Receivable 6/1/20: $6,601.45 is over 90 days past due, which are the 2 customers with liens. There are no customers 60 days past due.

Treasurers Report: as of 5/31/20: We have $83,516.12 at the county. $1,000 is in Imprest. No Imprest charges were incurred in May
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LID #1: $ 51,856.25 LID payments were received in June, investment income hasn’t been recorded by the County yet.

Commissioner Cook motioned to sign the O&M warrant in the amount of $4,470.97; Commissioner Harris seconded, motion passed.

Commissioner Harris motioned to sign the May payroll warrant for $571.50; Commissioner Cook seconded, motion passed.

Discussion on replacing clerk:– Bonnie will submit recommendations for job responsibilities for Commissioners to approve at the July meeting.

Operations

Interlocal Agreement/Generator: The agreement was signed by Chelan County Commissioners; budget increased due to more funds becoming available. Charlie will be our project manager. Bruce will be responsible for tracking volunteer labor hours and assigning a value to them, and submitting them with paid invoices to Chelan County National Resources Department for reimbursement from the grant. Jim motioned to have Bruce write and submit the bid document for the generator; Fred seconded; motion passed. Jim has been communicating with the planning dept. at the county with regards to getting a permit; we need a mechanical permit for the concrete pad; agreement was reached that the combination of the existing facility plus the new pad/roof will be less than 288 sq/ft so a building permit will not be required. Fred motioned to authorize Jim to get mechanical permit up to $500; Bruce seconded, passed. Bruce motioned to authorize Charlie to spend up to $3500 for building materials for the pad/removeable walls and shed roof; Jim seconded; passed. Bonnie advised she spoke with our insurance company regarding volunteer labor; commissioners are insured as they are employees, any other non-employee will be covered by L&I.

MIU replacements – Charlie has received the replacement MIUs from Elaine, will install next week.

WUE/CCR: Commissioners reviewed; CCR be posted to our website and notice distributed to customers by June 30^th.

Identify potential critical system issues: None per Charlie

Commissioner Guimond asked that we move meetings to 11:00am beginning July 9^th; Bonnie will update/advise all necessary parties (fire station/public notice)

Meeting adjourned 11:48pm

Next meeting July 9, 2020 at 11:00am

Lake Wenatchee Water District

May 14, 2020

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond

Staff Present: Elaine Kinney, Clerk; Bonnie Klasell, Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 10:04 am

Commissioner Harris motioned to waive the reading of the March 12, 2020 minutes and accept as written, Commissioner Cook, seconded, motion passed.

Operations

Interlocal Agreement/Generator: The application by the local fire district for a FEMA grant to purchase generators for water districts in the local area serviced by Fire District 9 has been approved. If approved by the Commissioners and signed, the district will have until March 3, 2022 to complete the project. The issue was put out to the commissioners for discussion. Commissioner Harris reported that Karen Dickinson has given written permission to have the generator placed next to the combined pump house facility as long as the enclosure meets her requirements. Commissioner Guimond motioned to approve the agreement, sign the agreement and the MOU; Commissioner Cook seconded, passed.  Resolution 2020-5-14 was signed

MIU replacement: Charlie reported that the first 10 MIU’s have been replaced and will be returned to Master Meter by HD Fowler. Commissioner Guimond motioned to purchase 12 MIU’S now and have them changed by our operator, Commissioner Harris seconded, motion passed.
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The repairs on the reservoir were completed by Baker Silo and invoices were sent to insurance for reimbursement.

Administration:

Annual Financial Reports: The Commissioners reviewed the data for the 2019 Annual Report. Commissioner Cook motioned to approve the Annual Financial Reports for submittal, Commissioner Harris seconded; motion passed.

Accounts Receivable 5/1/20: $6,608.39 is over 90 days past due, which are the 2 customers with liens; over 60 days $874.99. All past due customers have been notified.

Treasurers Report: as of 4/30/20: We have $74,948.92 at the county. $1,000 is in Imprest. No Imprest charges were incurred in April

LID #1: We received no payments in April. Investment interest income was $345.20.

Commissioner Harris motioned to sign the O&M warrant in the amount of $9,364.78, Commissioner Cook seconded; motion passed.

Commissioner Harris motioned to sign the March payroll warrant for $518.50; Commissioner Cook seconded; motion passed.

Commissioner Guimond adjourned the meeting at 11:34 am

Next meeting is Thursday, June 11, 2020.

Lake Wenatchee Water District

April 9, 2020

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris

Staff Present: Elaine Kinney, Clerk; Bonnie Klasell, Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris, Lisa Diederich, Andie Baker

Commissioner Harris called the meeting to order at 10:15 am

Commissioner Harris motioned to waive the reading of the March 12, 2020 minutes and accept as written, Commissioner Cook, seconded, motion passed.

Public Comments: No public comments

Operations

Potential critical system issues: The operator reported that the supply of chlorine is more difficult to find. The district has a 2-3 month supply of chlorine on hand at this time. He did not see any other critical issues.

MIU replacement: There are 24 new failed MIU’s. The commissioners agreed to replace them at increments of 10 per month to spread out the financial output. Commissioner Harris will determine which customers to replace. The remaining failed meters will be read manually for the May 2020 billing. Commissioner Cook motioned to purchase 10 MIU’S now and have them changed bu our operator, Commissioner Harris seconded, motion passed.
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Approve Final Comp Plan: Commissioner Harris motioned to approve the final comp plan as written and presented to the DOH, Commissioner Cook seconded, motion passed.

Administration:

Resignation & Replacement of Clerk: The Clerk’s resignation has been received by the District. After the stay at home mandate has been lifted, the District will advertise for a replacement. The Clerk indicated that she will continue to do the job until a replacement has been hired and trained.

Customer issues: Bonnie requested that late fees be waived as a result of the stay-at-home order. Commissioner Cook motioned to waive the late fees for the May 2020 billing, Commissioner Harris seconded, motion passed.

Accounts Receivable 4/1/20: $6,704.01 is over 90 days past due, which are the 2 customers with liens. There are no customers 60 days past due.

Treasurers Report: as of 3/31/20: We have $76,325.46 at the county. $1,000 is in Imprest. No Imprest charges were incurred in March

LID #1: We received no payments in March. Investment income was $626.26.

Commissioner Cook motioned to sign the O&M warrant in the amount of $2596.61; Commissioner Harris seconded, motion passed.

Commissioner Harris motioned to sign the March payroll warrant for $634.00; Commissioner Cook seconded, motion passed.

Commissioner Harris adjourned the meeting at 11:25 am

Next meeting is Thursday, May 14, 2020.